Senior Specialist, Payroll - Hybrid

XPO Enterprise Services, LLC; Portland (OR); On-site; USD 65,000 - 95,000; Full time

Job summary

XPO is seeking a Senior Specialist, Payroll in a Hybrid role. You will process high-volume payrolls across multiple states, ensure regulatory compliance, and maintain payroll data with confidentiality. The position offers health benefits, PTO, and a company-supported 401(k) plan.

This role requires strong analytical skills and collaboration across departments. As part of XPO, you’ll handle complex payroll tasks, including Canada-US payroll considerations, garnishments, and reconciliations, while

Qualifications

• 2 years of experience processing high-volume, multi-state payrolls.
• Knowledge of payroll regulations, wage and hour laws, and tax withholding.
• Strong accuracy and confidentiality in payroll data.
• Experience with HRIS/timekeeping platforms is a plus.
• Excellent communication and teamwork.

Responsibilities

• Investigate and resolve employee payroll inquiries in line with applicable laws and policies.
• Calculate, process, and distribute final paychecks and special payments with accuracy.
• Monitor weekly Payroll Control Center alerts for payroll accuracy.
• Process Canadian ROE updates for employees on leave or termination.
• Maintain payroll records and update ACH returns and NOCs.
• Review and respond to positive pay bank exceptions for US/Canada payroll.

Skills

Payroll processing

Multi-state payrolls

Payroll regulations

Wage and hour laws

Excel data analysis

Education

CPP designation

Tools

Oracle

Kronos/UKG

SAP

Job description

Career Opportunities: Senior Specialist, Payroll - Hybrid (388822)

Requisition ID388822-Posted08/05/2026-US

What you’ll need to succeed as a Senior Specialist, Payroll at XPO

• 2 years of experience processing high-volume, multi-state payrolls across multiple legal entities


• Strong knowledge of payroll regulations, wage and hour laws, tax withholding requirements, and payroll best practices.

Preferred qualifications :

• Certified Payroll Professional (CPP) designation preferred.


• Experience working with payroll, timekeeping, and HRIS platforms such as Oracle, Kronos/UKG, SAP, or comparable enterprise systems


• Intermediate experience in Microsoft Office, particularly Excel, with the ability to analyze data


• Demonstrated analytical and problem-solving skills with the ability to prioritize competing demands, manage multiple deadlines, and maintain a high degree of accuracy.


• Strong interpersonal and collaboration skills with a track record of building positive working relationships across departments and contributing to a team-oriented environment


• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees, leadership, and external agencies


• Highly organized, detail-oriented, and committed to delivering exceptional customer service while maintaining confidentiality and compliance standards

About the Senior Specialist, Payroll job

Pay, benefits and more:

• C ompetitive compensation package


• Full health insurance benefits are available on day one


• Life and disability insurance


• Earn up to 13 days of PTO over your first year


• 9 paid company holidays


• 401(k) option with company match


• Education assistance

What you’ll do on a typical day:

• Investigate and resolve employee payroll inquiries in accordance with federal, state, provincial, and local wage and hour regulations, as well as company policies and procedures


• Calculate, process, and distribute final paychecks, off-cycle payments, and other special payroll payment requests in compliance with applicable regulations


• Monitor, review, and resolve weekly Payroll Control Center alerts to ensure payroll accuracy and compliance


• Process Canadian Record of Employment updates for employees on leave or who terminate.


• Maintain employee payroll records by updating ACH direct deposit returns and processing Notifications of Change (NOCs) received from financial institutions


• Review, validate, and respond to positive pay bank exceptions for U.S. and Canadian payroll checks


• Process stop payments and coordinate the reissuance of lost, stolen, or outdated payroll checks


• Administer employee garnishments, tax levies, child support orders, and other court-ordered deductions, including payment remittance and required agency documentation


• Manage incoming payroll-related mail and provide check distribution and mailing support


• Collaborate with team members and provide cross-functional support to meet departmental goals, operational requirements, and evolving business needs

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO.

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.

Review XPO's candidate privacy statement here .