Senior Payroll Specialist

Holon Health; Virginia (MN); Remote; USD 75,000 - 78,000; Full time

Benefits offered by this job

Unlimited PTO

Remote-first

Health benefits

401(k) match

Flexible schedule

Job summary

Holon Health is seeking an experienced Payroll Specialist to manage accurate, timely payroll across two entities and a growing multistate workforce.

You will own day-to-day payroll operations, including biweekly payroll, incentives and bonuses, audits, and benefits funding coordination, while building scalable processes for our expanding team.

Proficiency with Paylocity is required; you will lead payroll requests, ensure compliance, and support the HR and accounting teams as we grow.

Qualifications

• Four+ years of hands-on payroll processing, including multistate payroll.
• Direct experience with Paylocity, including audits and reporting.
• Experience managing multiple payroll schedules and variable compensation.
• Knowledge of payroll tax administration and wage-and-hour requirements.
• Experience coordinating state tax registrations with a payroll provider.

Responsibilities

• Manage payroll for two entities with biweekly, monthly, and quarterly cycles.
• Review time records, deductions, and incentive submissions for accuracy and approvals.
• Audit payroll before submission and reconcile results; investigate discrepancies.
• Process approved payroll adjustments and off-cycle payments as needed.
• Maintain payroll calendar and deadlines; send reminders.
• Support tax registrations, year-end reconciliations, and W-2 accuracy.

Skills

Payroll processing

Paylocity

Multistate payroll

Payroll audits

Excel

Tax compliance

Confidentiality

Attention to detail

Tools

Paylocity

1Password

Job description

Description

Be Part of Something Radically Different

At Holon Health, we don’t do “business as usual.” We’re a trailblazing healthcare startup reimagining what it means to care—for our clients and our people. We provide whole-person care to justice-involved individuals living with Substance Use Disorder (SUD)—and we do it with deep compassion, community wisdom, and an unshakable belief in second chances.

Description

Be Part of Something Radically Different

At Holon Health, we don’t do “business as usual.” We’re a trailblazing healthcare startup reimagining what it means to care—for our clients and our people. We provide whole-person care to justice-involved individuals living with Substance Use Disorder (SUD)—and we do it with deep compassion, community wisdom, and an unshakable belief in second chances.

Our approach throws out the playbook. We integrate medical, behavioral, and social care. We prioritize prevention and recovery. We treat clients like people, not checkboxes. And just as importantly, we know that our team can only care for others if they’re cared for themselves. That’s why we lead with flexibility, trust, and a culture built on well-being, inclusion, and respect.

If you’re energized by meaningful work and want to feel good about how you spend your days, read on.

About The Role

Holon Health is seeking an experienced Payroll Specialist to manage accurate, timely payroll across two companies and a growing, multistate workforce.

This role owns day-to-day payroll operations, including biweekly payroll, incentive and bonus payments, payroll audits, benefit funding coordination, and employee payroll requests. You will also help build the procedures and controls needed to support our continued growth.

Hands-on experience processing payroll in Paylocity is required. We need someone who can quickly take ownership, navigate the system confidently, and identify and resolve issues with minimal direction.

What You’ll Do

Payroll Processing and Auditing

• Manage payroll for two entities, including regular biweekly payroll, monthly and quarterly incentives, and annual bonuses.
• Maintain the payroll calendar and send payroll reminders the Friday before each payroll processing week, outlining deadlines and required actions.
• Review time records, payroll changes, deductions, and incentive submissions for accuracy, completeness, and appropriate approvals.
• Audit payroll before submission and reconcile results after processing, investigating discrepancies and coordinating corrections.
• Process approved payroll adjustments and off-cycle payments as needed, maintaining clear supporting documentation.

Payroll Taxes and State Expansion

• Coordinate employer payroll tax registrations when either company enters a new state, including applicable state and local accounts.
• Ensure tax account information is accurately established and maintained in Paylocity and 1Password.
• Monitor payroll tax notices and work with Paylocity, People Operations, and Accounting to resolve discrepancies and outstanding items.
• Support quarterly and year-end payroll reconciliations, tax reporting reviews, and W-2 accuracy.

Benefits And Retirement Contributions

• Prepare, reconcile, and upload payroll contributions to benefit vendors, including HSA contributions through First American Bank.
• Ensure timely and accurate 401(k) transactions, including employee deferrals, employer contributions, and loan repayments, as applicable.
• Verify that vendor files and funding are successfully received and processed, resolving rejected transactions or discrepancies.
• Reconcile payroll deductions and contributions with vendor records in partnership with People Operations and Accounting.

Employee Support and Payroll Requests

• Manage the payroll ticketing system, the central intake point for all payroll requests and questions.
• Prioritize requests, track issues through resolution, and communicate clearly with employees and internal partners.
• Maintain documentation of payroll requests, approvals, changes, and resolutions while protecting confidential information.
• Identify recurring questions or issues and recommend improvements that reduce errors and make payroll easier for employees and managers.

Process Development and Continuous Improvement

• Develop and maintain payroll SOPs, checklists, calendars, and supporting documentation.
• Establish consistent payroll practices across both companies while accounting for company-specific requirements.
• Strengthen payroll controls, approval workflows, and audit practices as the organization grows into additional states.
• Identify opportunities to use Paylocity more effectively, reduce manual work, and improve accuracy and efficiency.

Requirements

What You’ll Bring

• At least four (4) years of hands-on payroll processing experience, including multistate payroll.
• Recent, direct experience independently processing payroll in Paylocity, including payroll audits, reporting, and troubleshooting.
• Experience managing multiple payroll schedules and variable compensation, such as incentives, commissions, or bonuses.
• Working knowledge of payroll tax administration, wage and hour requirements, payroll deductions, and payroll recordkeeping.
• Experience with employer state tax registrations or direct responsibility for coordinating registrations with a payroll provider.
• Experience reconciling benefit deductions and coordinating HSA and 401(k) contribution files and funding.
• Strong Excel skills, including the ability to reconcile data, identify discrepancies, and work with payroll import and export files.
• Exceptional attention to detail, sound judgment, and the ability to manage competing deadlines.
• Clear, approachable communication and a strong commitment to employee service and confidentiality.
• The ability to work independently, follow issues through to resolution, and build structure in a growing organization.

Nice to Have

• Experience processing payroll for multiple companies or legal entities.
• Experience in a healthcare organization or a rapidly growing, distributed workforce.
• Experience building payroll SOPs and improving existing payroll processes.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.

What Success Looks Like

• Payroll is accurate, approved, and delivered on time across both companies.
• Payroll deductions, benefit contributions, and retirement transactions are reconciled and processed promptly.
• Employee questions and payroll requests receive timely, clear resolutions.
• New state payroll setup is coordinated in advance of payroll processing.
• Payroll procedures are documented, consistently followed, and ready to support continued growth.

The Holon Way

We’re not just building a better model of care—we’re building a better workplace. That means:

• Base salary of $75k-$78k
• Unlimited PTO (we mean it)
• Flexible schedules that work with your life
• Remote-first culture with connection baked in
• Full suite of benefits, including health, dental, vision, life, and disability
• 401(k) with company match
• Space for self-care, because you can’t pour from an empty cup
• Room to grow in a high-impact, mission-driven startup
• A team that celebrates wins, learns from losses, and has your back

Our Commitment to DE&I

Diversity, equity, and inclusion aren’t buzzwords here—they’re the foundation. We embrace the full spectrum of human experience and are proud to be an equal opportunity employer. If you’re passionate about our mission but don’t meet every qualification, we still encourage you to apply.

Ready to do work that matters—on a team that sees you?