Payroll Specialist - Hybrid (On-Site / Remote)

Spero Health

Brentwood (TN)

Hybrid

USD 60,000 - 85,000

Full time

14 days+

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Job summary

Spero Health in Brentwood, TN is seeking a Payroll Specialist to join our accounting team. This role supports biweekly multi-state payroll, monthly reimbursements and tax reporting with high confidentiality and accuracy.

The ideal candidate has 3–5 years of payroll experience, proficiency with Paylocity or similar systems, and strong MS Office skills. This position offers a hybrid schedule with both on-site and remote work days.

Qualifications

Associate’s degree inBusiness, Accounting or Finance required.
3–5 years progressive payroll and accounts payable processing in a multi‑state environment.
Experience with Paylocity or similar payroll system is a plus.

Responsibilities

Process biweekly, multi-state payroll and monthly reimbursements.
Manage payroll tax activities and file returns (local, state, federal).
Reconcile payroll-related accounts and prepare payroll summaries/W‑2 forms.
Assist with posting payroll journal entries and year-end reporting.
Coordinate distributions and respond to employee payroll inquiries.
Train others on payroll, timekeeping and expense reimbursement processes.

Skills

Payroll processing

Payroll tax reporting

Interpersonal communication

Analytical thinking

Time management

Education

Associate’s degree in Business, Accounting or Finance

Bachelor’s degree in Business Administration, Accounting or Finance preferred

Tools

Paylocity

Expensify

Excel

Word

Outlook

Job description

Description

This role has a hybrid schedule with a combination of both on-site and remote work days ***

Job Type

Full-time

Spero Health is seeking a Payroll Specialist to join our awesome team in Brentwood, TN!

This role has a hybrid schedule with a combination of both on-site and remote work days ***

This position is for a Payroll Specialist who supports the mission of “Saving Lives, Instilling Hope and Restoring Relationships” in an integrated team with patients receiving counseling, case management and medically assisted treatment. Spero Health believes better outcomes are achieved when you treat the whole person, through integrated care. If you are looking for a career where you can make a difference in someone's life, Spero Health is the right place for you!

General Purpose Of The Job

The Payroll Specialist is a key member of the accounting department, processing biweekly, multi state payroll and monthly expense reimbursements. Critical to the position is a high- level of organization and process management capability and willingness to grow with the company. As such, the Payroll Specialist is a financially minded individual with a proven record of payroll experience. The Payroll Specialist is responsible for performing all biweekly, monthly, quarterly, and annual payroll processing functions, including account reconciliation and tax reporting oversight. The Payroll Specialist is responsible for processing payments and managing timely payment of company reimbursements. The Payroll Specialist must possess a high level of integrity and professionalism, with ability to maintain strict confidentiality of company payroll and accounts payable information.

Essential Duties And Responsibilities

The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive:

Perform all daily payroll department functions.
Responsible for all payroll tax activities, including compliance with local, state and federal regulations and filing local, state, and federal payroll tax returns.
Responsible for reconciliation of all payroll tax withholding and expense accounts to payroll system
Develop and control all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with internal and external auditors and state and federal agencies.
Manage workflow (timesheets, etc.) to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate output reports.
Remit voluntary benefit contributions (401k, HSA, and other benefits).
Process garnishment calculations, compliance response and remittances.
Assist with the posting of payroll journal entries.
Audit and reconcile payroll withholding, clearing and accrual accounts for all companies.
Research and respond to employee inquiries in a timely manner.
Responsible for training on payroll, timekeeping, and expense reimbursement processes, and be a resource for inquiries regarding payroll and related expenses.
Assist HR with complying with federally mandated annual benefit reporting.
Code reimbursement for accounting to correct GL expense accounts.
Prepare and balance payroll summaries, W-2 forms, ensuring accuracy of outside payroll processor.
Coordinate the distribution and mailing of earnings statements.
Assist Director of Accounting with other payroll-related duties.

Requirements

Education

Associate’s Degree with Business, Accounting or Finance concentration required. Bachelor’s Degree in Business Administration, Accounting or Finance preferred.

Experience

Minimum 3-5 years’ progressive experience in Payroll and Accounts Payable processing positions in a multi-state company setting.

Specialized Skills And Knowledge

Proficient in all aspects of multi-state payroll processing, payroll withholding management and payroll tax reporting compliance.
Proficient in computerized payroll and accounts payable system operations. Experience with Paylocity (Company HRIS/payroll system) a plus. Experience with Expensify expense reporting system a plus
Intermediate to advanced knowledge of MS Office applications (Excel; Word; Outlook)
Strong interpersonal skills with ability to communicate issues, answer inquiries and resolve teammate questions regarding payroll matters, as well as,
Proficient in computerized payroll system operations and management
Ability to read, analyze, and interpret company invoices and determine appropriate GL classification for expense reimbursement processing.
Capacity to perform mathematical calculations, percentage allocations, and quantitative reconciliations of payroll and accounts.
Ability to cultivate positive, professional relationships with other members of the accounting team.
Ability to prioritize tasks on the fly, have a flexible workflow as urgent issues arise, and work well on a deadline.

Benefits