Senior Payroll Specialist

The Rapid Group; Paterson (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan after 90 days

Paid time off and holidays

Career growth opportunities

Job summary

The Rapid Group in Paterson, NJ, seeks a Senior Payroll Specialist to manage payroll across multiple subsidiaries using Paychex, ensuring accuracy and compliance with NJ/NY prevailing wage laws. Strong knowledge of certified payroll reporting and Employee Navigator is required.

Responsibilities include processing weekly payrolls, audits, and benefits integration, with a focus on confidentiality and timely delivery.

Qualifications

• 35+ years of handson payroll processing experience, preferably in a multicompany environment.
• Demonstrated experience processing multiple payrolls independently and meeting strict weekly deadlines.
• Proficiency in Paychex required.
• Strong working knowledge of New Jersey and New York Prevailing Wage Laws and certified payroll requirements.
• Experience with Employee Navigator, API portals, and payroll/benefits integrations preferred.
• Experience with Points North or similar certified payroll reporting platforms strongly preferred.
• Strong Microsoft Excel skills and attention to detail.
• Excellent organizational, analytical, and problemsolving abilities.
• Ability to manage competing deadlines in a fastpaced environment.
• Prior experience in construction, mechanical/electrical contracting, industrial services, or a related industry preferred.

Responsibilities

• Independently process and reconcile three or more weekly payrolls across multiple companies using Paychex.
• Ensure payroll accuracy, including regular hours, overtime, paid time off, sick time, bonuses, deductions, and adjustments.
• Maintain compliance with NJ and NY prevailing wage requirements, including wage classifications, fringe benefits, and certified payroll reporting.
• Prepare, review, and submit certified payroll reports through Points North and applicable government or client portals.
• Manage payrollrelated information and benefit deductions through Employee Navigator and applicable API portals and integrations.
• Review employee timekeeping records, resolve discrepancies, and coordinate with supervisors and management.
• Maintain accurate payroll records across multiple entities and jurisdictions.
• Support payroll audits, reporting, reconciliations, and yearend processing.
• Collaborate with Human Resources and Finance to ensure accurate employee information, benefit deductions, and payroll compliance.
• Maintain strict confidentiality of employee compensation and personal information.

Skills

Payroll processing

Paychex

NJ/NY wage rules

Excel

Attention to detail

Tools

Employee Navigator

API portals

Points North

Job description

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, and O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Motor Company Inc. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the East Coast. Together, our companies support municipal, industrial, commercial, and transportation sectors with best-in-class maintenance, repair, installation, field service, and emergency response services that keep critical systems operating reliably and efficiently.

Position Summary

The Rapid Group is seeking an experienced, detail-oriented Senior Payroll Specialist to support payroll operations across multiple subsidiaries. This individual will be responsible for independently processing a minimum of three payrolls per week using Paychex, ensuring accuracy, timeliness, and compliance with federal and state regulations. The ideal candidate will have strong knowledge of New Jersey and New York Prevailing Wage Laws, certified payroll reporting, and experience working with Employee Navigator, API portals, and payroll integrations.

Key Responsibilities

• Independently process and reconcile three or more weekly payrolls across multiple companies using Paychex.
• Ensure payroll accuracy, including regular hours, overtime, paid time off, sick time, bonuses, deductions, and adjustments.
• Maintain compliance with NJ and NY prevailing wage requirements, including wage classifications, fringe benefits, and certified payroll reporting.
• Prepare, review, and submit certified payroll reports through Points North and applicable government or client portals.
• Manage payrollrelated information and benefit deductions through Employee Navigator and applicable API portals and integrations.
• Review employee timekeeping records, resolve discrepancies, and coordinate with supervisors and management.
• Maintain accurate payroll records across multiple entities and jurisdictions.
• Support payroll audits, reporting, reconciliations, and yearend processing.
• Collaborate with Human Resources and Finance to ensure accurate employee information, benefit deductions, and payroll compliance.
• Maintain strict confidentiality of employee compensation and personal information.

Qualifications

• 35+ years of handson payroll processing experience, preferably in a multicompany environment.
• Demonstrated experience processing multiple payrolls independently and meeting strict weekly deadlines.
• Proficiency in Paychex required.
• Strong working knowledge of New Jersey and New York Prevailing Wage Laws and certified payroll requirements.
• Experience with Employee Navigator, API portals, and payroll/benefits integrations preferred.
• Experience with Points North or similar certified payroll reporting platforms strongly preferred.
• Strong Microsoft Excel skills and attention to detail.
• Excellent organizational, analytical, and problemsolving abilities.
• Ability to manage competing deadlines in a fastpaced environment.
• Prior experience in construction, mechanical/electrical contracting, industrial services, or a related industry preferred.

Compensation and Benefits

• Compensation: $75,000$90,000 annually, commensurate with experience.
• Position Type: FullTime | OnSite
• Health Benefits: Medical, dental, and vision insurance.
• 401(k) Retirement Plan: Eligible after 90 days of employment, subject to plan terms.
• Paid time off, sick time, and companyobserved holidays in accordance with company policy.
• Professional growth opportunities within a rapidly expanding organization.
• Work Location & Expectations
• Location: Paterson, NJ
• Department: Human Resources / Payroll
• Subsidiary: Machinery Services Co.
• Hours: Mon Fri 8AM 4:30PM
• Fastpaced, teamoriented, customerfocused industrial environment
• Successful completion of applicable background checks and drug testing where permitted by law.

EEO Statement

The Rapid Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, veteran status, or other protected characteristics

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. Management reserves the right to modify duties and responsibilities as business needs change