Payroll Specialist

Divine Resource Solutions, LLC; Buffalo, City of Niagara Falls (NY, NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary based on experience

Health, dental, vision benefits

Paid time off

Team-oriented culture

Job summary

Divine Resource Solutions, LLC near Buffalo, NY is seeking a detail-oriented Payroll Specialist to join a growing team handling weekly payroll for 100+ employees in a fast-paced environment. The role focuses on certified payroll, prevailing wage compliance, and adherence to New York State labor laws, with close collaboration across operations and HR.

You will manage deductions and taxes, ensure accurate job costing, and assist with year-end processes like W-2s.

Qualifications

• 5+ years of payroll experience, preferably in construction or similar field environment.
• Strong experience with certified payroll and prevailing wage requirements.
• Familiarity with project-based/multi-rate payroll.
• Solid understanding of New York State wage and hour laws.
• Experience processing high-volume, weekly payroll cycles.

Responsibilities

• Process weekly payroll for 100+ employees accurately and on schedule.
• Assist with preparing certified payroll reports in compliance with federal, state, and local requirements.
• Ensure compliance with prevailing wage laws and proper classification of employees.
• Perform high volume data entry into the payroll system.
• Maintain and audit time records and input correct prevailing wage rates.
• Administer deductions, garnishments, and taxes accurately.
• Ensure compliance with New York State payroll and labor regulations.
• Reconcile payroll discrepancies and resolve employee inquiries promptly.
• Maintain payroll records and confidentiality of sensitive information.
• Collaborate with operations and HR on job costing and workforce tracking.
• Assist with reporting, audits, and year-end processes (W-2s, etc.).

Skills

Payroll processing

Excel proficiency

Attention to detail

Time management

Problem solving

Tools

Payroll software

Microsoft Excel

Job description

We are seeking a detail-oriented and experienced Payroll Specialist to join our client's team near Buffalo, NY. This role is responsible for processing weekly payroll in a fast-paced environment. As part of a growing company with multiple branch locations, the ideal candidate must have strong expertise in certified payroll, prevailing wage requirements, and New York State labor laws, and thrives in a high-volume, deadline-driven setting.

Key Responsibilities

• Process weekly payroll for 100+ employees accurately and on schedule
• Assist with preparing certified payroll reports in compliance with federal, state, and local requirements
• Ensure compliance with prevailing wage laws and proper classification of employees
• Perform high volume data entry, including detailed job and project information into the payroll system
• Maintain and audit employee time records. Requires entry of correct prevailing wage rates based on job classifications and project requirements
• Administer deductions, garnishments, and taxes accurately
• Ensure compliance with New York State payroll and labor regulations
• Reconcile payroll discrepancies and resolve employee inquiries in a timely manner
• Maintain payroll records and ensure confidentiality of sensitive information
• Work closely with operations and HR to ensure accurate job costing and workforce tracking
• Assist with reporting, audits, and year-end processes (W-2s, etc.)

Qualifications

• 5+ years of payroll experience, preferably in construction, traffic control, or similar field environment
• Strong experience with certified payroll and prevailing wage requirements (required)
• Familiarity with project-based/ multi-rate payroll
• Solid understanding of New York State wage and hour laws
• Experience processing high-volume, weekly payroll cycles
• Proficiency in payroll systems and Microsoft Excel
• Excellent attention to detail and organizational skills
• Ability to prioritize and meet strict deadlines in a fast-paced environment
• Strong communication and problem-solving skills

What We Offer

• Competitive salary based on experience
• Health, dental, vision and other post tax benefits
• Paid time off and holidays
• Stable, growing company with a team-oriented culture

This is an on-site position based near Buffalo, NY, supporting a dynamic traffic control operation. The role requires flexibility and efficiency to meet weekly payroll deadlines.