Human Resources Generalist

The Rapid Group; Paterson (NJ); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Employee Referral Program

Job summary

The Rapid Group is seeking a motivated Human Resources Generalist to support our growing, multi-company organization. You will handle recruitment, onboarding, benefits administration, performance management, and compliance across multiple locations, with a focus on confidentiality and professional interaction at all levels.

Located onsite in Paterson, NJ, this role offers an opportunity to contribute to HR processes, employee engagement, and organizational growth within a fast-paced industrial

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred but not required.
• 24 years of experience in Human Resources, employee relations, recruiting, or a related administrative role preferred.
• Working knowledge of HR practices, employment regulations, and employee confidentiality requirements.
• Experience with HRIS and payroll platforms, particularly Paychex Flex, preferred.
• Familiarity with Employee Navigator, Empower, or similar benefits administration platforms is a plus.
• Strong organizational skills with excellent attention to detail and the ability to manage competing priorities.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all organizational levels.
• Strong interpersonal skills, sound judgment, and a solutionsoriented approach.

Responsibilities

• Coordinate recruitment efforts, including job postings, resume screening, candidate communications, interview scheduling, and candidate evaluations.
• Partner with hiring managers to understand staffing needs and support workforce planning initiatives.
• Assist with developing recruitment strategies, including community outreach, career fairs, trade schools, and local employment partnerships.
• Maintain accurate candidate records and assist with preemployment screening, background checks, and employment verification.
• Coordinate the onboarding process, including new hire documentation, orientation, benefits enrollment, and HR system registration.
• Facilitate new employee orientation and assist with training initiatives to ensure a positive transition into the organization.
• Support employee development, training coordination, and performance review processes.
• Assist with onboarding and HR integration efforts for newly acquired companies.
• Maintain accurate employee records, personnel files, and HR databases while ensuring confidentiality and data integrity.
• Assist with employment documentation, policy acknowledgments, disciplinary records, and employee status changes.
• Support compliance with federal and state employment regulations, including wage and hour laws, I9 requirements, FMLA, and applicable state leave programs.
• Assist with tracking employee attendance, PTO, sick time, and leave of absence requests.
• Support HR reporting, data collection, audits, and process improvements.
• Assist with employee separations, exit documentation, and offboarding procedures.

Skills

Organizational skills

Communication

Bilingual English/Spanish

Interpersonal skills

MS Office

Education

Bachelor’s degree in Human Resources or related field

Tools

Paychex Flex

Employee Navigator

Empower

HRIS

Job description

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, and O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Motor Company Inc. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the East Coast. Together, our companies support municipal, industrial, commercial, and transportation sectors with best-in-class maintenance, repair, installation, field service, and emergency response services that keep critical systems operating reliably and efficiently.

Company Overview

The Rapid Group (TRG) is the parent company of six operating subsidiaries that have been providing exceptional service and technical expertise for more than five decades. These subsidiaries include Rapid Pump and Meter Service Co., Machinery Services Co., Delta Electro Power, Industrial Sales and Service (ISS), AC Furia, Pumping Solutions, and O and M Solutions, Mechanical Solutions Inc (MSI), and Willier Motor Company Inc. As subsidiaries, each company operates under the TRG umbrella while maintaining its own specialized capabilities, allowing us to deliver comprehensive mechanical, electrical, pumping, and industrial infrastructure solutions across the East Coast. Together, our companies support municipal, industrial, commercial, and transportation sectors with best-in-class maintenance, repair, installation, field service, and emergency response services that keep critical systems operating reliably and efficiently.

Job Summary

The Rapid Group is seeking a motivated, organized, and detail-oriented Human Resources Generalist to support our growing organization. As a rapidly expanding group of companies specializing in mechanical, electrical, pumping, and industrial services, we are looking for an HR professional who thrives in a fast-paced, collaborative environment. The Human Resources Generalist will play an integral role in supporting daily HR operations, including recruitment, onboarding, employee relations, benefits administration, performance management, compliance, and employee engagement. This position requires a proactive, approachable individual who can manage multiple priorities, maintain confidentiality, and build positive working relationships with employees and leadership across multiple companies and locations. The ideal candidate will be comfortable working in a dynamic environment, supporting organizational growth, and contributing to the continued development and improvement of HR processes.

Recruitment & Talent Acquisition

• Coordinate recruitment efforts, including job postings, resume screening, candidate communications, interview scheduling, and candidate evaluations.
• Partner with hiring managers to understand staffing needs and support workforce planning initiatives.
• Assist with developing recruitment strategies, including community outreach, career fairs, trade schools, and local employment partnerships.
• Maintain accurate candidate records and assist with preemployment screening, background checks, and employment verification.

Onboarding & Employee Development

• Coordinate the onboarding process, including new hire documentation, orientation, benefits enrollment, and HR system registration.
• Facilitate new employee orientation and assist with training initiatives to ensure a positive transition into the organization.
• Support employee development, training coordination, and performance review processes.
• Assist with onboarding and HR integration efforts for newly acquired companies.

HR Administration & Compliance

• Maintain accurate employee records, personnel files, and HR databases while ensuring confidentiality and data integrity.
• Assist with employment documentation, policy acknowledgments, disciplinary records, and employee status changes.
• Support compliance with federal and state employment regulations, including wage and hour laws, I9 requirements, FMLA, and applicable state leave programs.
• Assist with tracking employee attendance, PTO, sick time, and leave of absence requests.
• Support HR reporting, data collection, audits, and process improvements.
• Assist with employee separations, exit documentation, and offboarding procedures.

Benefits, Payroll & HR Systems

• Assist with employee benefits administration, including medical, dental, vision, life insurance, and 401(k) programs.
• Support annual open enrollment activities, employee benefit communications, and enrollment changes.
• Work collaboratively with the Payroll Manager to ensure accurate employee information, payroll updates, and timely resolution of employee inquiries.
• Utilize HR platforms such as Paychex Flex, Employee Navigator, Empower, and other internal systems.
• Support HR technology improvements, data accuracy, and system integrations.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred but not required.
• 24 years of experience in Human Resources, employee relations, recruiting, or a related administrative role preferred.
• Working knowledge of HR practices, employment regulations, and employee confidentiality requirements.
• Experience with HRIS and payroll platforms, particularly Paychex Flex, preferred.
• Familiarity with Employee Navigator, Empower, or similar benefits administration platforms is a plus.
• Strong organizational skills with excellent attention to detail and the ability to manage competing priorities.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all organizational levels.
• Strong interpersonal skills, sound judgment, and a solutionsoriented approach.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience supporting employees across multiple locations or business entities is a plus.
• Familiarity with New Jersey and New York employment laws is beneficial.
• Experience in construction, industrial services, skilled trades, or fieldservice organizations is a plus.
• Bilingual proficiency in English and Spanish is strongly preferred.

What We’re Looking For

The ideal candidate is someone who:

• Enjoys working with people and is passionate about creating a positive employee experience.
• Takes initiative, follows through on responsibilities, and approaches challenges with a problemsolving mindset.
• Is comfortable supporting both officebased and fieldservice employees.
• Can adapt to changing business needs within a growing, multicompany organization.
• Understands the importance of professionalism, discretion, and confidentiality.
• Is eager to learn, grow professionally, and contribute to the development of a strong HR department.

Salary

$55,000.00 - $63,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance
• Employee Referral Program

Schedule

• Location: Paterson, NJ (Onsite)
• Subsidiary: Machinery Services Co.
• Hours: 8:00 AM 4:30 PM

EEO Statement: The Rapid Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, veteran status, or other protected characteristics