Senior Payroll Coordinator

Abacus Group, LLC; New York (NY); On-site; USD 85,500 - 104,500; Full time

Benefits offered by this job

Annual bonus

Medical, dental, and vision insurance

401(k) with company match

Generous PTO and paid holidays

Career growth opportunities

Job summary

Abacus Group, LLC in New York City seeks an experienced Senior Payroll Coordinator to support multi-state payroll processing and ensure regulatory compliance. You will handle bi-weekly and semi-monthly cycles and collaborate with HR and Finance to keep records accurate.

The ideal candidate has 4+ years in payroll, familiarity with ADP Workforce Now, UKG Pro, Workday or Paycom, strong Excel skills, and a commitment to accuracy and privacy in a fast-paced environment.

Qualifications

• 4+ years of payroll experience, including high-volume, multi-state processing.
• Bachelor's degree in Accounting, Finance, HR, or related field preferred.
• Experience with ADP Workforce Now, UKG Pro, Workday, Paycom or similar platforms.
• Strong knowledge of federal, state, and local payroll laws and regulations.
• Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP).
• Excellent analytical, organizational, and problem-solving skills.

Responsibilities

• Process bi-weekly and semi-monthly payroll for multi-state employees.
• Review payroll data including hires, terminations, salary changes, bonuses, commissions, and deductions.
• Audit payroll registers and resolve discrepancies prior to processing.
• Maintain payroll records and ensure regulatory compliance.
• Respond to employee payroll inquiries on earnings, taxes, deductions, and timekeeping.
• Collaborate with HR and Finance to ensure payroll changes are reflected.
• Process garnishments, tax levies, child support orders, and other deductions.
• Reconcile payroll reports, benefit deductions, and GL payroll accounts.
• Assist with quarter-end and year-end activities including W-2 preparation and payroll tax reconciliations.
• Support payroll audits and suggest process improvements.

Skills

Multi-state payroll

System knowledge

Excel (Pivot Tables)

Analytical skills

Communication

Time management

Education

Bachelor's degree in Accounting/Finance/HR

Tools

ADP Workforce Now

UKG Pro

Workday

Paycom

Kronos/UKG Dimensions

Job description

We are seeking an experienced Senior Payroll Coordinator to join our payroll team in New York City. This role is responsible for supporting the accurate and timely processing of multi-state payroll while ensuring compliance with federal, state, and local regulations. The ideal candidate is detail-oriented, thrives in a deadline-driven environment, and has strong knowledge of payroll systems and best practices.

Responsibilities

• Process bi-weekly and semi-monthly payroll for multi-state employees, ensuring accuracy and timeliness.
• Review payroll data, including new hires, terminations, salary changes, bonuses, commissions, and deductions.
• Audit payroll registers and resolve discrepancies prior to payroll processing.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Respond to employee payroll inquiries regarding earnings, taxes, deductions, and timekeeping.
• Partner with Human Resources and Finance to ensure payroll changes are accurately reflected.
• Process garnishments, tax levies, child support orders, and other payroll deductions.
• Reconcile payroll reports, benefit deductions, and general ledger payroll accounts.
• Assist with quarter-end and year-end payroll activities, including W-2 preparation and payroll tax reconciliations.
• Support payroll audits and recommend process improvements to increase efficiency and accuracy.

Qualifications

• 4+ years of payroll experience, including high-volume, multi-state payroll processing.
• Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.
• Experience with payroll systems such as ADP Workforce Now, UKG Pro, Workday, Paycom, or similar platforms.
• Strong understanding of federal, state, and local payroll laws and regulations.
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• Strong communication skills and a high level of professionalism when handling confidential information.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is a plus.
• Experience with payroll tax filings and reconciliations.
• Experience supporting payroll for organizations with 500+ employees.
• Familiarity with timekeeping systems such as Kronos, UKG Dimensions, or Workday Time Tracking.
• Salary up to $95,000, based on experience.
• Annual performance bonus.
• Comprehensive medical, dental, and vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• Career growth opportunities within a collaborative payroll and finance team.

If you are a payroll professional who enjoys working in a fast-paced environment and takes pride in delivering accurate, compliant payroll, we'd love to hear from you.