Senior Payroll and Benefits Specialist

UFORCE; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

UFORCE, a defence-technology company, is hiring a Senior Payroll and Benefits Specialist to own payroll processing and compliance across the US and Europe. The role involves leading UK payroll cycles, coordinating with US EOR and international advisors, and consolidating group-level reporting while also managing benefits and pension programs in every country of operation.

You will write SOPs, tighten controls, and move payroll in-house country by country, supported by auditors and finance teams.

Qualifications

• Direct coordination of global payroll providers and advisors across multiple countries.
• Experience owning UK payroll cycles end-to-end, with US payroll exposure.
• Experience with benefits and pensions administration, including renewals and enrollments.
• Experience moving payroll from external providers to in-house platforms.
• Ability to document workflows and controls to support audits.

Responsibilities

• Run UK and US payroll cycles from start to finish with data validation.
• Receive and reconcile monthly payroll data for entities running payroll locally.
• Own statutory filings and consolidated group payroll reporting for month-end close.
• Administer benefits and pension schemes across countries and renewals.
• Move payroll onto in-house platforms and set up new entity payrolls.
• Build payroll operating rhythms, calendars, SOPs, and control documentation.
• Coordinate with external providers to resolve discrepancies within deadlines.
• Answer employee questions on pay, pensions, and benefits promptly.

Skills

EOR coordination

UK payroll processing

US payroll exposure

benefits administration

pensions administration

process improvement

SOP development

data reconciliation

Excel/Sheets

Education

Bachelor’s degree in Accounting/Finance/HR

Tools

HRIS

Payroll systems

Excel/Google Sheets

Job description

UFORCE exists to make aggression unaffordable.

Founded in Ukraine and headquartered in London, UFORCE is a defence-technology company with operations across Europe, the United States and Asia.

UFORCE builds uncrewed vessels, ground robotics and aircraft, autonomy software, and the command-and-control layer that operates them together. Each platform is deployable on its own, and stronger as part of the system. Its product lines include the MAGURA family of uncrewed surface vessels, the NEMESIS family of strike platforms, the LIUT family of ground robotic platforms, and counter-UAS systems.

About the Role

We’re hiring a Senior Payroll and Benefits Specialist to own payroll processing and compliance for our workforce across the US and Europe. You will be the main contact between the company and our US EOR provider and international payroll advisors (UK, US, Poland, Portugal, Estonia, Germany). For European entities that run payroll locally, you will receive their payroll data, keep one accurate record of who sits on which entity’s books, and consolidate it into group-level reporting. You will also own benefits administration, the annual renewal cycle, and pensions in every country where we operate.

The job covers more than processing. You will run live payroll cycles accurately and also improve how payroll works: writing SOPs, tightening controls, consolidating reporting, managing providers, and supporting audits. Over time you will reduce our reliance on third-party providers by moving payroll onto our in-house platform in each country where we hold a local entity, including setting up payroll for a separate US entity on its own system ahead of a planned handover to local ownership. You will work closely with People, Finance, payroll providers, benefits brokers, pension providers, and auditors, and you will be the person employees go to for fast, accurate answers on pay, pension, and benefits. The role is UK-based.

Responsibilities

• Run UK and US payroll cycles from start to finish: validate all inputs (new hires, leavers, salary changes, bonuses, commissions, time off), review every payroll register, and coordinate with the US EOR and international payroll advisors.

• Act as the main contact for European entities that run their own payroll: receive monthly payroll data, reconcile it against HRIS headcount, and keep a single accurate record of who sits on which entity’s books.

• Own statutory filings and tax portal access for UK and US payroll, and produce consolidated group payroll reporting to support month-end close, accruals, reconciliations, and audit.

• Administer benefits and pension schemes in every country: enrollments, changes, leaver removals, entity transfers, reconciliations to payroll and provider invoices, and the annual renewal cycle with brokers and providers.

• Move payroll onto our in-house platform in each country where we hold a local entity, covering statutory registration, data migration, parallel running, and cutover. Set up and run payroll for a separate US entity on its own system ahead of a planned handover to local ownership.

• Build and maintain the payroll operating rhythm (calendars, SOPs, controls, knowledge-base materials) with regular audits across payroll, HRIS, benefits, and provider data.

• Hold external providers and country contacts to agreed timescales, and resolve discrepancies before they reach an employee’s pay.

• Answer employee questions on pay, pension, and benefits quickly, accurately, and confidentially, against a published response standard.

Requirements

Must-have:

• Direct coordination of EOR providers, payroll advisors, or local payroll contacts across multiple countries. You hold providers to deadlines, check their outputs, and consolidate data into a reliable group view.

• You have owned UK payroll cycles from start to finish, have credible US payroll exposure (direct processing, EOR coordination, or advisor management), and have reconciled payroll against HRIS or entity data across several countries.

• Benefits and pensions administration experience, including enrollments, leavers, provider invoices, payroll deductions, UK auto-enrollment, member data, and annual renewals.

• Payroll migration or entity setup experience: you have supported or led a move from an external provider or EOR to in-house processing (statutory registration, data migration, parallel running, cutover, provider exit), or set up payroll for a new entity.

• You have built payroll systems, processes, controls, calendars, and documentation from scratch or in a very immature environment, and can turn compliance requirements into workflows that hold up under live payroll deadlines.

• Experience producing payroll reporting for Finance and supporting close, accruals, reconciliations, and audit, with strong documentation and control discipline.

• Strong vendor coordination: you hold external partners to timelines, challenge discrepancies, and escalates constructively across time zones and jurisdictions.

• Strong Excel or Google Sheets skills and fluency across payroll, HRIS, benefits, and accounting systems, with close attention to data accuracy.

• Bachelor’s degree, or equivalent experience, in Accounting, Finance, HR, or a related field. Proficiency in English required.

Nice-to-have:

• Experience with commission and bonus calculations.

• Experience running a payroll migration from an external provider to in-house processing yourself.

• Experience in high-growth, multi-entity, multi-country environments.

The nature of combat has changed.

Tomorrow’s battlefield success depends on autonomy, speed, and adaptability.

And UFORCE is ready.

Are You?