People Operations Specialist

Squadra; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

UFORCE seeks a People Operations Specialist to keep day-to-day operations reliable and well organized as we grow. You’ll support employees through onboarding, verifications, and record-keeping, while learning our systems and workflows under the People Operations Lead.

In this early-career role (2–3 years HR/Talent), you’ll own routine tasks, contribute to improvement projects, and collaborate with cross-functional teams. This fully remote position welcomes candidates based in Ukraine or the EU.

Qualifications

• 2–3 years of HR/Talent experience with coordination and administrative tasks.
• Strong organization, attention to detail and ability to manage multiple tasks.
• Proactive, with the ability to follow up and escalate when needed.
• Clear, empathetic communication and service mindset.
• Willingness to learn unfamiliar HR systems and processes.
• Good judgment handling confidential information.

Responsibilities

• Be a day-to-day point of contact for employee questions and requests.
• Coordinate onboarding with Talent, IT and managers to prepare day one.
• Handle employment verifications with accuracy and discretion.
• Coordinate background checks and track cases to resolution.
• Maintain employee records in HR systems and documentation.
• Prepare routine employee documentation under supervision.
• Keep trackers and process guides current and flag delays.
• Contribute to lifecycle projects to improve workflows and documentation.
• Collaborate with People and Talent teams to move operations forward.

Skills

HR Experience

Organization

Proactive

Communication

Learning mindset

Confidentiality

Spreadsheets

Job description

UFORCE exists to make aggression unaffordable. Founded in Ukraine and headquartered in London, UFORCE is a defence-technology company with operations across Europe, the United States and Asia. UFORCE builds uncrewed vessels, ground robotics and aircraft, autonomy software, and the command-and-control layer that operates them together. Each platform is deployable on its own, and stronger as part of the system. Its product lines include the MAGURA family of uncrewed surface vessels, the NEMESIS family of strike platforms, the LIUT family of ground robotic platforms, and counter-UAS systems.

About the role

We're looking for a People Operations Specialist to help keep day-to-day People operations reliable, responsive and well organised as UFORCE grows.

You’ll support employees across the employee lifecycle by answering everyday questions, coordinating onboarding, handling employment verifications and background checks, and keeping employee records and documentation accurate and up to date.

You won’t be expected to know every process on day one. Working with the People Operations Lead, you’ll learn our systems and workflows, take ownership of agreed routine tasks and know when to ask for guidance. Alongside daily operations, you’ll contribute to projects that improve the employee experience and make our processes work better.

This is an early-career role for someone with 2–3 years of HR or Talent experience who is proactive, detail-oriented and ready to build broader People Operations expertise. The role is fully remote, based in Ukraine or the EU. You’ll report to the People Operations Lead.

What you’ll do

• Be a day-to-day point of contact for employee People-related questions — providing clear, helpful responses, tracking requests and escalating unfamiliar or sensitive matters.

• Coordinate onboarding with Talent, hiring managers, IT and other partners, keeping checklists and handoffs on track so new hires are ready for day one.

• Handle employment verification requests using established procedures, with careful attention to accuracy and confidentiality.

• Coordinate background checks, administer the provider’s platform and follow up on outstanding cases, escalating findings to authorised decision-makers.

• Maintain employee records in our HR systems, checking data, updating information and keeping documentation organised.

• Prepare and maintain routine employee documentation under the People Operations Lead’s guidance.

• Keep trackers and process guides current, follow up on open tasks and flag delays or gaps before they become bigger issues.

• Contribute to employee‑lifecycle projects by helping improve workflows, refreshing documentation, and delivering agreed project tasks.

• Work closely with the People and Talent teams and cross‑functional partners to keep everyday operations moving.

Required Skills

• 2–3 years of experience in HR and/or Talent, with hands‑on involvement in coordination, employee or candidate support, and administrative processes.

• Strong organisation and attention to detail: you can manage competing tasks, maintain clear trackers and check records and documents carefully.

• A proactive approach to work: anticipate next steps, follow up without repeated reminders and flag issues early.

• Clear, empathetic communication and a service mindset: keep people informed and handle questions thoughtfully.

• A willingness to learn unfamiliar systems and processes, ask thoughtful questions and apply feedback.

• Good judgment around confidential information and knowing when to involve your manager rather than guess.

• Confidence using spreadsheets and digital tools, with the ability to learn HR systems.

Nice to have

• Experience in a startup or fast‑growing company.

• Exposure to onboarding coordination, HRIS/ATS administration, employment verifications or background‑check platforms.

• Experience supporting distributed or international teams.

• Some working‑hours overlap with US Eastern Time.

The nature of combat has changed.

Tomorrow’s battlefield success depends on autonomy, speed, and adaptability.

And UFORCE is ready.

Are You?