People Operations Specialist

UFORCE; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Job summary

UFORCE is a defence‑technology company aiming to make aggression unaffordable. Founded in Ukraine and headquartered in London, it operates across Europe, the US and Asia. This fully remote role is based in Ukraine or the EU and reports to the People Operations Lead.

You’ll support the employee lifecycle—answer questions, coordinate onboarding, handle verifications and background checks, and keep HR records accurate—while learning our systems and contributing to improvement projects.

Qualifications

• 2–3 years of experience in HR and/or Talent, with coordination and administrative responsibilities.
• Strong organisation and attention to detail; maintain trackers and documents accurately.
• Proactive approach to work: anticipate steps, follow up, escalate issues early.
• Clear, empathetic communication and a service mindset.
• Willingness to learn unfamiliar systems and processes; apply feedback.
• Good judgment with confidential information; know when to involve manager.
• Comfort with spreadsheets and digital HR tools.

Responsibilities

• Be the day-to-day contact for employee questions and track requests.
• Coordinate onboarding with Talent, managers, IT to ensure readiness for day one.
• Handle employment verifications using established procedures with accuracy.
• Coordinate background checks and manage the provider platform.
• Maintain employee records in HR systems and ensure accuracy.
• Prepare routine employee documentation under guidance.
• Keep trackers and process guides current; flag delays or gaps.
• Contribute to lifecycle projects to improve workflows and documentation.
• Collaborate with People and Talent teams and cross-functional partners.

Skills

2–3 years HR/Talent

Onboarding coordination

Attention to detail

Proactive problem solving

Clear communication

Confidential information handling

Spreadsheet proficiency

Tools

HRIS/ATS

Spreadsheets

Job description

UFORCE exists to make aggression unaffordable. Founded in Ukraine and headquartered in London, UFORCE is a defence-technology company with operations across Europe, the United States and Asia. UFORCE builds uncrewed vessels, ground robotics and aircraft, autonomy software, and the command-and-control layer that operates them together. Each platform is deployable on its own, and stronger as part of the system. Its product lines include the MAGURA family of uncrewed surface vessels, the NEMESIS family of strike platforms, the LIUT family of ground robotic platforms, and counter-UAS systems.

About the role

We're looking for a People Operations Specialist to help keep day-to-day People operations reliable, responsive and well organised as UFORCE grows.

You’ll support employees across the employee lifecycle by answering everyday questions, coordinating onboarding, handling employment verifications and background checks, and keeping employee records and documentation accurate and up to date.

You won’t be expected to know every process on day one. Working with the People Operations Lead, you’ll learn our systems and workflows, take ownership of agreed routine tasks and know when to ask for guidance. Alongside daily operations, you’ll contribute to projects that improve the employee experience and make our processes work better.

This is an early-career role for someone with 2–3 years of HR or Talent experience who is proactive, detail-oriented and ready to build broader People Operations expertise. The role is fully remote, based in Ukraine or the EU. You’ll report to the People Operations Lead.

What you’ll do

• Be a day-to-day point of contact for employee People-related questions — providing clear, helpful responses, tracking requests and escalating unfamiliar or sensitive matters.

• Coordinate onboarding with Talent, hiring managers, IT and other partners, keeping checklists and handoffs on track so new hires are ready for day one.

• Handle employment verification requests using established procedures, with careful attention to accuracy and confidentiality.

• Coordinate background checks, administer the provider’s platform and follow up on outstanding cases, escalating findings to authorised decision-makers.

• Maintain employee records in our HR systems, checking data, updating information and keeping documentation organised.

• Prepare and maintain routine employee documentation under the People Operations Lead’s guidance.

• Keep trackers and process guides current, follow up on open tasks and flag delays or gaps before they become bigger issues.

• Contribute to employee‑lifecycle projects by helping improve workflows, refreshing documentation, and delivering agreed project tasks.

• Work closely with the People and Talent teams and cross‑functional partners to keep everyday operations moving.

Required Skills

• 2–3 years of experience in HR and/or Talent, with hands‑on involvement in coordination, employee or candidate support, and administrative processes.

• Strong organisation and attention to detail: you can manage competing tasks, maintain clear trackers and check records and documents carefully.

• A proactive approach to work: anticipate next steps, follow up without repeated reminders and flag issues early.

• Clear, empathetic communication and a service mindset: keep people informed and handle questions thoughtfully.

• A willingness to learn unfamiliar systems and processes, ask thoughtful questions and apply feedback.

• Good judgment around confidential information and knowing when to involve your manager rather than guess.

• Confidence using spreadsheets and digital tools, with the ability to learn HR systems.

Nice to have

• Experience in a startup or fast‑growing company.

• Exposure to onboarding coordination, HRIS/ATS administration, employment verifications or background‑check platforms.

• Experience supporting distributed or international teams.

• Some working‑hours overlap with US Eastern Time.

The nature of combat has changed.

Tomorrow’s battlefield success depends on autonomy, speed, and adaptability.

And UFORCE is ready.

Are You?