Senior Payroll Administrator

Ouraring Inc; San Francisco (CA); Remote; USD 112,000 - 140,000; Full time

Job summary

A leading company in health technology is seeking a Senior Payroll Administrator to manage payroll operations. This remote role requires expertise in payroll systems and compliance, with a focus on process improvement. The ideal candidate will collaborate with HR and finance teams, ensuring accurate payroll processing while addressing employee inquiries. The company offers competitive salaries, equity packages, and comprehensive benefits, fostering a supportive work culture.

Benefits

Competitive salary and equity packages

Health, dental, vision insurance

Oura Ring plus discounts

20 days paid time off

Paid sick leave and parental leave

Qualifications

• 5+ years multi-state payroll experience.
• Global payroll experience is a big plus.
• Strong understanding of payroll regulations and compliance.

Responsibilities

• Oversee multi-state, semi-monthly payroll processing.
• Ensure payroll practices comply with local, state, and federal laws.
• Prepare payroll reports for management and finance.

Skills

Attention to Detail

Problem-Solving

Communication

Tools

ADP

UKG

Workday

Job description

At Oura, our mission is to empower every person to own their inner potential. With our award-winning Oura Ring and app, we help over 2.5 million people turn insights about sleep, activity, and readiness into healthier, more balanced lives. We believe that starts from within — by creating a culture where our team feels supported, included, and inspired to do their best work. Our values guide how we show up for each other and our community every day.

We have offices in San Francisco and San Diego for those who prefer hybrid or office settings. Oura employees in other major cities (like Boston and New York) occasionally gather informally at local co-working locations.

We are looking for a detail-oriented and experienced Senior Payroll Administrator to lead and manage payroll operations for our growing workforce. In this role, you will be responsible for ensuring the accurate and timely processing of payroll, maintaining compliance with tax and labor regulations, assisting in optimizing payroll systems, and supporting cross-functional teams including HR, Accounting, and FP&A. The ideal candidate has a strong background in payroll administration, a deep understanding of payroll software and statutory requirements, and a proactive approach to process improvement and problem-solving.

This is a remote US role with a slight preference for candidates based in San Francisco, San Diego, or Boston.

What you will do:

Payroll Processing and Management

• Oversee multi-state, semi-monthly payroll processing for all employees.
• Perform day to day payroll operations including onboarding new hires, merit increases, department changes, terminations, leave of absences, bonuses, commissions, garnishments, and other additional payments accurately and timely.
• Validate and reconcile payroll runs and reports for approval before final submission.

Compliance and Regulation

• Ensure payroll practices comply with local, state, and federal laws.
• Stay up to date with tax laws, labor regulations, and statutory requirements.
• Handle year-end tax reporting, such as W-2s, and ensure timely submissions to authorities.

System Maintenance and Optimization

• Maintain and update payroll software and systems.
• Collaborate with HR and IT to ensure system integrations and upgrades are functioning properly.
• Troubleshoot and resolve payroll system issues.

Audit and Reporting

• Prepare payroll reports for management and finance (e.g., cost reports, variance analysis).
• Prepare and import monthly journal entries for benefits and payroll as needed.
• Create monthly reconciliations of benefit invoices, payroll accounts, and taxes for review and approval.
• Assist with internal and external payroll audits.
• Maintain proper documentation and payroll records in accordance with retention policies.

Employee Support and Communication

• Address employee payroll inquiries in a timely and professional manner.
• Educate staff on payroll policies and procedures, including benefits, leave, and deductions.

Process Improvement

• Identify inefficiencies in payroll operations and recommend solutions.
• Implement best practices for improved accuracy and efficiency.

Equity Administration

• Accurately enter and maintain employee equity data in Carta
• Assist in preparing equity grant and exercise information for approval by board members
• Process equity transactions including grants and exercises
• Assist in reconciling equity records and reports for audit and compliance purposes

We would love to have you on our team if you have:

• 5+ years multi-state experience in growing companies with a deep understanding of payroll regulations, tax laws, and compliance requirements. Global payroll experience is a big plus.
• Extensive experience with large company HRIS/Payroll systems like ADP, UKG, Workday, etc with preference for UKG Pro.
• Strong attention to detail, problem-solving abilities, and the capability to clearly communicate complex payroll information to employees and stakeholders, often in confidential or time-sensitive situations.
• Ability to align payroll data with accounting systems, including journal entries, reconciliations, and month-end reporting.
• Handles sensitive employee data and compensation information with discretion and trustworthiness.
• Works effectively with HR, Finance, and external vendors to ensure payroll accuracy and compliance.

At Oura, we care about you and your well-being. Everyone here at Oura has a ring of their own and we are continually looking to improve employee health.

What we offer:

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave

Oura takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

• Region 1 $112,000-$140,000
• Region 2 $100,000-$125,000
• Region 3 $94,000-$117,000

A recruiter can determine your zones/tiers based on your US location.

We are not considering candidates residing in the following states: Alaska (AK), Arkansas (AR), Delaware (DE), Iowa (IA), Mississippi (MS), Missouri (MO), Nebraska (NE), Rhode Island (RI), South Dakota (SD), Vermont (VT), West Virginia (WV), and Wisconsin (WI)

Oura is proud to be an equal opportunity workplace. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals seeking employment at Oura are considered without regard to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. We will not tolerate discrimination or harassment based on any of these characteristics.

We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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