Senior Payroll Administrator

Hoffman Construction Co of America; Lake Oswego (OR); Vor Ort; USD 90.000 - 105.000; Vollzeit

Zusammenfassung

Hoffman Construction Co of America is seeking a Senior Payroll Administrator to serve as a subject matter expert and strategic partner within the accounting department. This on-site Lake Oswego, OR role handles full-cycle payroll for domestic, multi-state, and international employees, ensuring accuracy, timeliness, and compliance.

Requires 5–7 years of payroll experience, familiarity with JD Edwards/Oracle/ADP, and CPP certification preferred.

Qualifikationen

• High School Diploma or GED is required.
• Associate's degree in Accounting, HR, or related field preferred.
• Minimum of 5-7 years of full-cycle payroll experience including multi-state payrolls.
• Experience with international payroll preferred.
• JD Edwards or similar ERP experience preferred.
• CPP certification is preferred.

Aufgaben

• Oversee end-to-end payroll process for salaried and hourly employees.
• Interpret wage and hour laws and internal policies to resolve issues.
• Advise management on payroll tax implications and internal controls.
• Validate compensation data and reconcile discrepancies pre-submission.
• Maintain payroll systems for domestic and international employees.
• Assist with payroll tax withholdings and statutory payments.
• Ensure compliance with wage and hour laws across jurisdictions.
• Coordinate quarterly and annual tax filings and reporting.
• Collaborate with external tax vendors and internal departments.
• Prepare ad-hoc payroll reports and maintain records.
• Support audits with documentation and inquiries.
• Identify process improvements for accuracy and efficiency.
• Document payroll procedures and communicate policies.
• Provide guidance to payroll team and maintain confidentiality.

Kenntnisse

Attention to detail

Communication skills

Multitasking

Confidentiality

Team collaboration

Ausbildung

High School Diploma or GED

Associate's degree in Accounting, HR, or related field

CPP certification preferred

Tools

JD Edwards

Oracle

ADP

Excel

Jobbeschreibung

Position Summary:

The Senior Payroll Administrator serves as a subject matter expert and strategic partner working alongside the accounting department and reporting to the Payroll Manager. This role is responsible for accurate, timely, and compliant processing of full-cycle payroll for domestic, multi-state, and international employees. This position requires independent judgement and decision making, managing complex payroll transactions, maintaining payroll data integrity, and ensuring all processes meet legal and company standards. The Senior Payroll Administrator also supports payroll system improvements, audits, and special projects, and provides guidance and direction to other payroll team members. International communication may occasionally require availability during off-hours. This position is fully on site at our Lake Oswego, OR main office.

Salary Range: $90,000 - $105,000 DOE

Essential Responsibilities:

• Oversee and manage end-to-end payroll process for salaried and hourly employees, ensuring accuracy in hours, rates, deductions, and benefits.
• Interpret and apply wage and hour laws and internal policies to resolve complex payroll issues and discrepancies.
• Advise management on payroll tax implications, compliance changes, and internal control improvements.
• Validate compensation and benefit data, calculate payroll adjustments, and reconcile discrepancies prior to final submission.
• Maintain and review payroll systems for both domestic and international employees to ensure compliance and accuracy.
• Assist and back up the payroll tax withholdings set up and process, unemployment, workers’ compensation, and other statutory payments.
• Ensure payroll practices comply with federal, state, local, and international wage and hour laws.
• Assist with the coordination of quarterly and annual tax filings and assist with statutory reporting requirements.
• Partner with external tax vendors and internal departments (Finance, HR, and IT) to ensure consistent data and efficient processing.
• Prepare detailed ad-hoc payroll reports including summaries of earnings, deductions, taxes, and leave balances.
• Maintain complete and accurate payroll records in accordance with company policy and legal requirements.
• Support internal and external audits by providing documentation and responding to auditor inquiries.
• Identify and recommend process improvements to enhance payroll accuracy, compliance, and efficiency.
• Document and maintain payroll procedures, ensuring policies are clearly communicated and consistently applied across the team.
• Provide functional guidance to payroll team members to ensure a high standard of accuracy and service.
• Manage confidential information with the highest level of discretion and professionalism.

QUALIFICATIONS

Professional Experience and Education:

• High School Diploma or GED required.
• Associate's degree in Accounting, HR, or related field preferred.
• Minimum of 5-7 years of full-cycle payroll experience including multi-state payrolls required.
• Experience with international payroll preferred.
• Experience with JD Edwards or similar ERP platform preferred.
• Certified Payroll Professional (CPP) certification preferred.

Position Related Skills:

• Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams).
• Working knowledge of payroll systems such as JD Edwards, Oracle, or ADP.
• Strong understanding of payroll tax compliance and regulatory requirements across multiple jurisdictions.
• High level of attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Dependable, organized, and able to maintain confidentiality in handling sensitive data.

Physical and Mental Requirements:

• Combination of sitting, standing, and walking throughout the day.
• Frequent use of hands and fingers for computer work; occasional lifting up to 20 lbs.
• Requires strong focus, accuracy, and attention to detail.
• Must be able to work independently, prioritize effectively, and meet strict deadlines.