Senior Payroll Administrator

Hoffman Construction Company; Lake Oswego (OR); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Free primary care for you and your 가족

Health insurance

Paid time off

Retirement plan

Professional training and development

Job summary

Hoffman Construction seeks a Senior Payroll Administrator to act as a subject matter expert in our Lake Oswego, OR office. You will lead full-cycle payroll for domestic, multi-state and international employees, ensuring accuracy, timeliness and regulatory compliance.

This role partners with Finance, HR and IT, supports system improvements and audits, and mentors payroll staff. On-site work offers competitive benefits and growth opportunities.

Qualifications

• 5–7 years of full-cycle payroll experience including multi-state payrolls.
• Experience with international payroll preferred.
• Experience with JD Edwards or similar ERP platform preferred.
• Certified Payroll Professional (CPP) certification preferred.

Responsibilities

• Oversee and manage end-to-end payroll process for salaried and hourly employees.
• Interpret wage and hour laws and internal policies to resolve complex payroll issues.
• Advise management on payroll tax implications and internal controls.
• Validate compensation data, calculate adjustments, and reconcile discrepancies.
• Maintain payroll systems for domestic and international employees.
• Assist with payroll tax withholdings, unemployment, and other payments.
• Ensure compliance with federal, state, local, and international laws.
• Coordinate quarterly/annual tax filings and reporting requirements.
• Collaborate with external tax vendors and internal departments.
• Prepare ad-hoc payroll reports and maintain payroll records.
• Support audits with documentation and responses to inquiries.
• Identify process improvements to enhance accuracy and efficiency.
• Document and communicate payroll procedures across the team.
• Provide guidance to payroll staff to ensure accuracy and service.

Skills

Microsoft Office 365

Payroll systems JD Edwards/Oracle/ADP

Payroll tax compliance

Attention to detail

Multi-tasking

Communication skills

Interpersonal skills

Discretion

Education

High School Diploma or GED

Associate’s degree in Accounting/HR or related field

CPP certification

Tools

JD Edwards

Oracle

ADP

Job description

Position Summary:The Senior Payroll Administrator serves as a subject matter expert and strategic partner working alongside the accounting department and reporting to the Payroll Manager. This role is responsible for accurate, timely, and compliant processing of full-cycle payroll for domestic, multi-state, and international employees. This position requires independent judgement and decision making, managing complex payroll transactions, maintaining payroll data integrity, and ensuring all processes meet legal and company standards. The Senior Payroll Administrator also supports payroll system improvements, audits, and special projects, and provides guidance and direction to other payroll team members. International communication may occasionally require availability during off-hours. This position is fully on site at our Lake Oswego, OR main office.

Salary Range: $90,000 - $105,000 DOE

• Oversee and manage end-to-end payroll process for salaried and hourly employees, ensuring accuracy in hours, rates, deductions, and benefits.
• Interpret and apply wage and hour laws and internal policies to resolve complex payroll issues and discrepancies.
• Advise management on payroll tax implications, compliance changes, and internal control improvements.
• Validate compensation and benefit data, calculate payroll adjustments, and reconcile discrepancies prior to final submission.
• Maintain and review payroll systems for both domestic and international employees to ensure compliance and accuracy.
• Assist and back up the payroll tax withholdings set up and process, unemployment, workers’ compensation, and other statutory payments.
• Ensure payroll practices comply with federal, state, local, and international wage and hour laws.
• Assist with the coordination of quarterly and annual tax filings and assist with statutory reporting requirements.
• Partner with external tax vendors and internal departments (Finance, HR, and IT) to ensure consistent data and efficient processing.
• Prepare detailed ad-hoc payroll reports including summaries of earnings, deductions, taxes, and leave balances.
• Maintain complete and accurate payroll records in accordance with company policy and legal requirements.
• Support internal and external audits by providing documentation and responding to auditor inquiries.
• Identify and recommend process improvements to enhance payroll accuracy, compliance, and efficiency.
• Document and maintain payroll procedures, ensuring policies are clearly communicated and consistently applied across the team.
• Provide functional guidance to payroll team members to ensure a high standard of accuracy and service.
• Manage confidential information with the highest level of discretion and professionalism.

QUALIFICATIONS

Professional Experience and Education:

• High School Diploma or GED required.
• Associate’s degree in Accounting, HR, or related field preferred.
• Minimum of 5-7 years of full-cycle payroll experience including multi-state payrolls required.
• Experience with international payroll preferred.
• Experience with JD Edwards or similar ERP platform preferred.
• Certified Payroll Professional (CPP) certification preferred.

Position Related Skills:

• Proficient in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams).
• Working knowledge of payroll systems such as JD Edwards, Oracle, or ADP.
• Strong understanding of payroll tax compliance and regulatory requirements across multiple jurisdictions.
• High level of attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Dependable, organized, and able to maintain confidentiality in handling sensitive data.

Physical and Mental Requirements:

• Combination of sitting, standing, and walking throughout the day.
• Frequent use of hands and fingers for computer work; occasional lifting up to 20 lbs.
• Requires strong focus, accuracy, and attention to detail.
• Must be able to work independently, prioritize effectively, and meet strict deadlines.

JOIN THE HOFFMAN TEAM

Build What Matters. Create What’s Next.

Hoffman Constructionis a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise-now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—includingfree primary care for you and your familythrough our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments.Discover your future with us.

https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

**Please note, we are not able to offer sponsorship for this position. **

Job Info

• Job Identification 1574
• Job Category People Operations
• Posting Date 10/07/2026, 03:14 PM
• Degree Level High School Diploma/GED
• Job Schedule Full time
• Locations 5500 Meadows Road, Suite 500, Lake Oswego, OR, 97035, US