Payroll Manager

Nextaff; Gulfport (MS); On-site; USD 64,000 - 71,000; Full time

Benefits offered by this job

Management bonus program

Job summary

Nextaff seeks a Payroll Manager to lead and optimize payroll processing across multiple entities in a fast-paced environment.

The role requires extensive hands-on payroll experience, strong regulatory knowledge, and the ability to manage audits, controls, and staff development. Eligible for a management bonus program and exempt from FLSA. Office-based position in Gulfport, MS with standard business hours.

Qualifications

• Extensive hands-on payroll experience is essential.
• Strong knowledge of payroll taxes, deductions, and earnings.
• Experience overseeing complex payroll operations and audits.

Responsibilities

• Manage payroll operations across multiple entities with accuracy.
• Prepare and review payroll reports including taxes, deductions, earnings, and leave.
• Oversee payroll data, PTO accruals, retirement-plan match, workers' comp, and bonuses.
• Maintain accurate payroll records and conduct payroll audits to correct discrepancies.
• Ensure compliance with federal, state, and local payroll laws and reporting requirements.
• Identify improvements to payroll systems, processes, and internal controls.
• Lead, train, and develop payroll staff and policies.
• Provide payroll reporting to Finance, HR, auditors, and other stakeholders.
• Coordinate external audits and SOX compliance efforts.

Skills

Payroll processing

Regulatory compliance

Team leadership

Payroll systems

Audits

SOX compliance

Education

High school diploma or GED

Bachelor’s degree in accounting, business, computer science, or equivalent experience

Tools

Time-keeping software

Microsoft Office

Payroll software

Job description

PAYROLL MANAGER $67,000 annually + eligible for management bonus program Department General Accounting FLSA Classification Exempt

POSITION OVERVIEW

The Payroll Manager leads payroll processing operations, coordinates payroll activities, and supervises payroll staff. This role implements, maintains, and reviews payroll systems and controls to ensure timely and accurate processing of salaries, benefits, garnishments, taxes, deductions, and other payroll transactions. Candidate Profile: Extensive hands-on payroll experience is essential. Candidates should demonstrate strong technical payroll knowledge, experience overseeing complex payroll operations, regulatory compliance, audits, systems/process improvement, and successful payroll team leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage payroll operations across multiple entities, ensuring payroll system integrity and timely, accurate employee pay.
• Compile and review reports covering payroll taxes, deductions, earnings, paid leave, nontaxable wages, and other payroll activity.
• Oversee employee payroll data, PTO accruals, retirement-plan employer match, workers' compensation, pay-rate changes, FLSA classifications, deductions, exemptions, and bonus payments.
• Prepare and maintain accurate payroll records and reports and conduct thorough payroll audits, correcting discrepancies as needed.
• Ensure compliance with federal, state, and local payroll, wage-and-hour, tax, and reporting requirements.
• Identify and recommend improvements to payroll software, systems, procedures, internal controls, and workflow efficiency.
• Lead, train, coach, and develop payroll staff through effective communication, collaboration, problem solving, and accountability.
• Create and maintain payroll policies and procedures consistent with legal requirements and payroll best practices.
• Monitor and resolve employee payroll inquiries promptly and appropriately.
• Provide ad hoc payroll reporting and documentation to Finance, HR, auditors, and other authorized parties.
• Audit payroll earnings, deductions, and taxes; oversee governmental and regulatory payroll filings.
• Coordinate payroll-related external audits and support SOX compliance, tax compliance, benefits reporting, and process optimization.

KNOWLEDGE, SKILLS, AND ABILITIES

Extensive knowledge of payroll practices, payroll taxes, balancing, internal controls, and generally accepted accounting principles. Strong knowledge of taxable and nontaxable earnings and current wage-and-hour and IRS payroll requirements. Advanced knowledge of payroll systems and time-keeping software; proficiency with computerized accounting systems and Microsoft Office Suite. Excellent organizational skills, accuracy, attention to detail, analytical ability, and problem-solving skills. Demonstrated experience leading process-improvement initiatives and managing and developing team members. Ability to handle confidential information with discretion and maintain accuracy in a fast-paced, high-volume environment. Strong mathematical, 10-key, account-balancing, prioritization, communication, and deadline-management skills.

EDUCATION AND EXPERIENCE

High school diploma or GED required. Bachelor’s degree in accounting, business, computer science, or equivalent experience required. Five to six years of previous payroll, accounting, or bookkeeping experience required, including two to three years of payroll management experience.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Primarily an indoor, office-based position requiring prolonged periods of sitting and regular use of a computer, calculator, telephone, and other office equipment. Requires visual acuity, hearing, hand-eye coordination, and manual dexterity. Must be able to move general office items weighing up to approximately 15 pounds. Reasonable accommodations may be made to enable qualified individuals to perform essential job functions.

EQUAL OPPORTUNITY

Equal opportunity employer. Employment decisions are based on job-related qualifications and essential job functions without regard to characteristics protected by applicable federal, state, or local law.