Senior Patient Access Scheduler - Insurance & Procedures

Tucson Medical Center; Tucson (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Tucson Medical Center is seeking a Patient Access Scheduler II for the El Dorado Infusion Clinic to handle advanced scheduling, insurance verification, and coordination of complex outpatient services.

The role supports department operations, mentors junior staff, resolves scheduling conflicts, and ensures payer compliance. Strong knowledge of medical terminology, EHRs, and patient communication is required.

Qualifications

• High school diploma or GED required; vocational training in medical office administration preferred.
• Two years in a medical office or hospital setting, including 1 year of scheduling or insurance verification experience.
• Heartsaver CPR certification required within 90 days for specific departments (e.g., Pediatric or Adult Therapies).
• Advanced knowledge of medical terminology, insurance plans, and scheduling protocols.

Responsibilities

• Schedule complex diagnostic, surgical, and outpatient procedures using EHR and scheduling systems.
• Verify insurance eligibility, benefits, and authorization requirements for scheduled services.
• Coordinate with clinical departments and physician offices to confirm procedure details and resolve conflicts.
• Provide patients with procedure preparation instructions and cost estimates.
• Collect co-pays, deductibles, and outstanding balances; reconcile daily cash drawer.
• Mentor and train Scheduler I staff; serve as a resource for complex scheduling scenarios.
• Monitor scheduling queues and ensure timely follow-up on pending cases.
• Document all insurance and authorization information in the registration system.
• Support outpatient departments with system maintenance tasks (e.g., opening/closing resources, overbooking).
• Respond to incoming calls and assist patients with scheduling, rescheduling, and inquiries.
• Adhere to HIPAA and organizational confidentiality standards.
• Performs related duties as assigned.

Skills

Medical terminology

Scheduling protocols

Customer service

EHR systems

Scheduling software

Education

High School Diploma or GED

Tools

EHR systems

Scheduling software

Job description

Tucson Medical Center is seeking a Patient Access Scheduler II for the El Dorado Infusion Clinic to handle advanced scheduling, insurance verification, and coordination of complex outpatient services.

The role supports department operations, mentors junior staff, resolves scheduling conflicts, and ensures payer compliance. Strong knowledge of medical terminology, EHRs, and patient communication is required.