Senior Ops Systems Lead — Automations (Remote)

College Essay Guy LLC; United States; Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

PTO 20 days / Flex Time Away

11 paid holidays

Medical, dental, vision, life, and LTD

401(k) with matching

Job summary

College Essay Guy LLC is seeking a Senior Operations Systems Specialist to run the day-to-day of our systems powering programs and marketing. This remote, full-time role focuses on keeping pipelines clean, automations firing, bugs triaged, and live events built and running.

You will own HubSpot, Airtable, Zapier, Kajabi, WordPress, and Zoom workflows, craft reliable processes, and partner with the Head of Operations to scale infrastructure and AI-driven improvements.

Qualifications

• 6+ years in operations, marketing operations, or a technical operations role.
• AI-fluent and able to use AI tools to improve speed and output quality.
• HubSpot experience including workflows, data hygiene, and CRM management.
• Strong Zapier proficiency with building, diagnosing, and improving live workflows.
• Hands-on Kajabi or LMS proficiency: course builds, registrations, automations.
• WordPress administration: updates, plugins, and site hygiene.
• Zoom webinar setup and management.
• Excellent written communication and cross-team coordination.
• Ability to work independently in a fully remote environment with minimal oversight.

Responsibilities

• Keep systems clean, monitor, and triage bugs across HubSpot, Airtable, Zapier, Kajabi, and WordPress.
• Own marketing operations: CRM hygiene, email schedule, data quality for events.
• Build and run live events end-to-end: webinars, courses, and live sessions.
• Collaborate on infrastructure with Head of Operations; design and maintain automations.
• Document SOPs and process documentation for durability.

Skills

HubSpot

Airtable

Zapier

Kajabi

WordPress

Zoom

AI fluency

Education

Bachelor's degree or equivalent

Job description

College Essay Guy LLC is seeking a Senior Operations Systems Specialist to run the day-to-day of our systems powering programs and marketing. This remote, full-time role focuses on keeping pipelines clean, automations firing, bugs triaged, and live events built and running.

You will own HubSpot, Airtable, Zapier, Kajabi, WordPress, and Zoom workflows, craft reliable processes, and partner with the Head of Operations to scale infrastructure and AI-driven improvements.