Senior Operations & Projects Manager

University of California, San Francisco; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

University of California, San Francisco seeks an experienced Executive Projects Manager in the Division of Thoracic Surgery to lead administrative, financial, personnel, research, and event operations.

Under guidance of senior leadership, you will optimize division operations, coordinate meetings, manage HR processes, and support grant management and research activity while ensuring compliance with UCSF policies and high standards of service.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Minimum of 5 years of progressive experience in administration, executive support, operations management, education program management and project management.
• Must be able to return onsite within 2 hours in case of emergencies.
• Advanced knowledge of University rules, budget, accounting and fund management, and personnel management.
• Advanced knowledge of events planning, fundraising basics, risk management, website design, accounting and payroll, and contracts & grants regulations.
• Advanced knowledge of university computer applications.

Responsibilities

• Oversee faculty practice operations including procurement, scheduling, travel, reimbursements and biosketch editing.
• Coordinate faculty meetings, evaluations, reports, communications, and divisional events.
• Serve as division's HR liaison handling recruitment, onboarding, payroll, timesheets, training, and evaluations.
• Manage hiring processes for faculty, staff, academics, lab personnel, visitors and affiliates.
• Organize major academic events such as symposiums, grand rounds, visiting professorships and other programs.
• Support research operations including grant submissions, post-award administration, and lab relocations.
• Collaborate with PIs to ensure compliance, onboarding, regulatory adherence and problem solving.
• Oversee budget planning, general ledger reconciliation, on-call revenue and grant funding administration.
• Ensure compliance with UCSF policies and efficient allocation of resources.
• Work across divisions to support cross-coverage and interdepartmental initiatives.

Skills

Project management

Financial management

HR management

Leadership

Strategic planning

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

PeopleSoft

BearBuy

UCPath

Job description

University of California, San Francisco seeks an experienced Executive Projects Manager in the Division of Thoracic Surgery to lead administrative, financial, personnel, research, and event operations.

Under guidance of senior leadership, you will optimize division operations, coordinate meetings, manage HR processes, and support grant management and research activity while ensuring compliance with UCSF policies and high standards of service.