Senior Operations & Projects Coordinator

tamus; Kingsville (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Texas A&M University-Kingsville is seeking a Senior Operations Coordinator in Kingsville, TX to provide advanced operational, administrative, and project coordination support for Financial Services. Reporting to the Associate Vice President, this role ensures efficient departmental operations and facilitates communication across divisions.

The position requires independent judgment on complex tasks, helps develop reports and analyses, monitors workflows, and coordinates special projects while

Qualifications

• Advanced operational, administrative, and project coordination support.
• Ability to manage complex assignments with independent judgment.
• Ensure compliance with institutional policies, procedures, and regulations.

Responsibilities

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.
• Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President.
• Develop, maintain, and improve administrative and operational procedures.
• Coordinate cross-functional activities with internal departments and external stakeholders.
• Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.
• Provide high-level administrative and operational support to the Associate Vice President.
• Prepare correspondence, reports, presentations, briefing materials, and executive communications.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Monitor progress on departmental goals and strategic initiatives.
• Assist with budget monitoring, financial tracking, and expenditure reporting.
• Compile, analyze, and present financial and operational data to support decision-making.
• Coordinate financial workflows and ensure timely completion of departmental transactions.
• Support planning, forecasting, and resource allocation activities.
• Maintain records and documentation related to departmental operations and financial activities.
• Ensure departmental processes align with institutional policies, procedures, and regulatory requirements.
• Monitor compliance-related activities and maintain supporting documentation.
• Assist with audits, reviews, and requests for information from internal and external stakeholders.
• Support the implementation of policy updates and operational changes.
• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.
• Develop project timelines, monitor deliverables, and provide status updates.
• Facilitate collaboration among departments to ensure successful project completion.
• Research best practices and recommend improvements to operational and financial processes.
• Prepare analytical reports and recommendations for leadership review.
• Serve as a liaison between the Finance Department and campus/divisional stakeholders.

Skills

Operational coordination

Administrative support

Project coordination

Report preparation

Stakeholder communication

Job description

Texas A&M University-Kingsville is seeking a Senior Operations Coordinator in Kingsville, TX to provide advanced operational, administrative, and project coordination support for Financial Services. Reporting to the Associate Vice President, this role ensures efficient departmental operations and facilitates communication across divisions.

The position requires independent judgment on complex tasks, helps develop reports and analyses, monitors workflows, and coordinates special projects while