Senior Operations Coordinator

tamus; Kingsville (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Texas A&M University-Kingsville is seeking a Senior Operations Coordinator in Kingsville, TX to provide advanced operational, administrative, and project coordination support for Financial Services. Reporting to the Associate Vice President, this role ensures efficient departmental operations and facilitates communication across divisions.

The position requires independent judgment on complex tasks, helps develop reports and analyses, monitors workflows, and coordinates special projects while

Qualifications

• Advanced operational, administrative, and project coordination support.
• Ability to manage complex assignments with independent judgment.
• Ensure compliance with institutional policies, procedures, and regulations.

Responsibilities

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.
• Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President.
• Develop, maintain, and improve administrative and operational procedures.
• Coordinate cross-functional activities with internal departments and external stakeholders.
• Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.
• Provide high-level administrative and operational support to the Associate Vice President.
• Prepare correspondence, reports, presentations, briefing materials, and executive communications.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Monitor progress on departmental goals and strategic initiatives.
• Assist with budget monitoring, financial tracking, and expenditure reporting.
• Compile, analyze, and present financial and operational data to support decision-making.
• Coordinate financial workflows and ensure timely completion of departmental transactions.
• Support planning, forecasting, and resource allocation activities.
• Maintain records and documentation related to departmental operations and financial activities.
• Ensure departmental processes align with institutional policies, procedures, and regulatory requirements.
• Monitor compliance-related activities and maintain supporting documentation.
• Assist with audits, reviews, and requests for information from internal and external stakeholders.
• Support the implementation of policy updates and operational changes.
• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.
• Develop project timelines, monitor deliverables, and provide status updates.
• Facilitate collaboration among departments to ensure successful project completion.
• Research best practices and recommend improvements to operational and financial processes.
• Prepare analytical reports and recommendations for leadership review.
• Serve as a liaison between the Finance Department and campus/divisional stakeholders.

Skills

Operational coordination

Administrative support

Project coordination

Report preparation

Stakeholder communication

Job description

Job Title: Senior Operations Coordinator

Agency: Texas A&M University - Kingsville

Department: Financial Services

Proposed Minimum Salary: Commensurate

Job Location: Kingsville, Texas

Job Type: Staff

About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

Position Overview

The Senior Operations Coordinator provides advanced operational, administrative, and project coordination support for Financial Services. Reporting directly to the Associate Vice President, this position serves as a key partner in ensuring efficient departmental operations, supporting strategic initiatives, coordinating financial and administrative processes, and facilitating communication across divisions and stakeholders.

The position exercises independent judgment in managing complex assignments, monitoring departmental workflows, coordinating special projects, developing reports and analyses, and ensuring compliance with applicable institutional policies, procedures, and regulations. While the position does not directly supervise employees, it may coordinate the work of project teams and serve as a resource to departmental personnel. This position plays a critical role in assisting with strategic initiatives, ensuring compliance, and optimizing operations to improve efficiency and service delivery.

Essential Duties and Responsibilities

Operational Coordination

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.


• Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President.


• Develop, maintain, and improve administrative and operational procedures.


• Coordinate cross-functional activities with internal departments and external stakeholders.


• Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.

Executive and Administrative Support

• Provide high-level administrative and operational support to the Associate Vice President.


• Prepare correspondence, reports, presentations, briefing materials, and executive communications.


• Manage sensitive and confidential information with discretion and professionalism.


• Coordinate meetings, agendas, action items, and follow-up activities.


• Monitor progress on departmental goals and strategic initiatives.

Financial and Business Operations Support

• Assist with budget monitoring, financial tracking, and expenditure reporting.


• Compile, analyze, and present financial and operational data to support decision-making.


• Coordinate financial workflows and ensure timely completion of departmental transactions.


• Support planning, forecasting, and resource allocation activities.


• Maintain records and documentation related to departmental operations and financial activities.

Compliance and Risk Management

• Ensure departmental processes align with applicable institutional policies, procedures, and regulatory requirements.


• Monitor compliance-related activities and maintain supporting documentation.


• Assist with audits, reviews, and requests for information from internal and external stakeholders.


• Support the implementation of policy updates and operational changes.

Project Management and Strategic Initiatives

• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.


• Develop project timelines, monitor deliverables, and provide status updates.


• Facilitate collaboration among departments to ensure successful project completion.


• Research best practices and recommend improvements to operational and financial processes.


• Prepare analytical reports and recommendations for leadership review.

Communication and Stakeholder Engagement

• Serve as a liaison between the Finance Department and campus/divisional stakeholders.


• Coordinate communications related to departmental i