Senior Operations Coordinator

Texas A&M University; Kingsville (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

On-campus wellness opportunities

Tuition benefits

Retirement plan

Paid leave

Job summary

Texas A&M University–Kingsville is seeking a Senior Operations Coordinator to provide advanced operational, administrative, and project coordination support for Financial Services. You will partner with the Associate Vice President to optimize workflows and ensure compliance with policies and regulations.

The role involves budgeting, financial reporting, and coordinating cross-functional activities, while serving as a liaison across divisions.

Qualifications

• Bachelor’s degree in relevant field or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of project management, process improvement, and organizational policies.

Responsibilities

• Coordinate daily operational activities of the Finance Department and monitor priorities.
• Provide high-level administrative and operational support to leadership.
• Assist with budget monitoring, financial tracking, and expenditure reporting.
• Ensure compliance with institutional policies and regulatory requirements.
• Coordinate special projects and strategic initiatives with stakeholders.
• Foster communication between the Finance Department and campus partners.

Education

Bachelor's degree

Tools

Budget tracking

Financial reporting

Data analysis

Project management

Job description

Job TitleSenior Operations Coordinator Agency Texas A&M University - Kingsville Department Financial Services Proposed Minimum SalaryCommensurate Job LocationKingsville, Texas Job TypeStaff

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here.

Position Overview

The Senior Operations Coordinator provides advanced operational, administrative, and project coordination support for Financial Services. Reporting directly to the Associate Vice President, this position serves as a key partner in ensuring efficient departmental operations, supporting strategic initiatives, coordinating financial and administrative processes, and facilitating communication across divisions and stakeholders. The position exercises independent judgment in managing complex assignments, monitoring departmental workflows, coordinating special projects, developing reports and analyses, and ensuring compliance with applicable institutional policies, procedures, and regulations. While the position does not directly supervise employees, it may coordinate the work of project teams and serve as a resource to departmental personnel. This position plays a critical role in assisting with strategic initiatives, ensuring compliance, and optimizing operations to improve efficiency and service delivery.

Essential Duties and Responsibilities

Operational Coordination

Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes. Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President. Develop, maintain, and improve administrative and operational procedures. Coordinate cross-functional activities with internal departments and external stakeholders. Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.

Executive and Administrative Support

Provide high-level administrative and operational support to the Associate Vice President. Prepare correspondence, reports, presentations, briefing materials, and executive communications. Manage sensitive and confidential information with discretion and professionalism. Coordinate meetings, agendas, action items, and follow-up activities. Monitor progress on departmental goals and strategic initiatives.

Financial and Business Operations Support

Assist with budget monitoring, financial tracking, and expenditure reporting. Compile, analyze, and present financial and operational data to support decision-making. Coordinate financial workflows and ensure timely completion of departmental transactions. Support planning, forecasting, and resource allocation activities. Maintain records and documentation related to departmental operations and financial activities.

Compliance and Risk Management

Ensure departmental processes align with applicable institutional policies, procedures, and regulatory requirements. Monitor compliance-related activities and maintain supporting documentation. Assist with audits, reviews, and requests for information from internal and external stakeholders. Support the implementation of policy updates and operational changes.

Project Management and Strategic Initiatives

Coordinate special projects and strategic initiatives on behalf of the Associate Vice President. Develop project timelines, monitor deliverables, and provide status updates. Facilitate collaboration among departments to ensure successful project completion. Research best practices and recommend improvements to operational and financial processes. Prepare analytical reports and recommendations for leadership review.

Communication and Stakeholder Engagement

Serve as a liaison between the Finance Department and campus/divisional stakeholders. Coordinate communications related to departmental initiatives, projects, and operational changes. Assist in developing informational materials, procedures, and guidance documents. Foster positive working relationships and provide exceptional customer service to constituents.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Required Qualifications

Required Education. Bachelor’s degree in relevant field or equivalent combination of education and experience.

Required Experience. Four years of related experience.

Preferred Qualifications. 4 years of high-level operations or faced paced work environment experience Knowledge, Skills, and Abilities Ability to effectively communicate both orally and in writing Excellent communication and presentation skills Strong interpersonal and organizational skills Ability to multitask and work cooperatively with others Knowledge of project management, process improvement, and organizational policies. Skills in budget tracking, financial reporting, and data analysis. Skills in preparing reports, presentations, and executive correspondence. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Ability to analyze data and make informed recommendations. Ability to maintain confidentiality and exercise sound judgment.

Other Requirements

This position is security sensitive. This position will require export-control authorization prior to starting employment. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Join the Javelina Nation?

• Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service.
• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience. Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages.

• Insurance: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program Book scholarships Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.