Senior Operations & Facilities Manager – Lease & Safety

New York State Education Department; City of Albany (NY); Hybrid; USD 123,000 - 151,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Health Care Benefits

Pension & Retirement Plan

Job summary

New York State Education Department (NYSED) is seeking an Operations Support Manager 2 for the Facilities and Business Services Office. You will lead statewide leased property management, space planning, capital planning, and safety initiatives to support agency operations and workforce needs.

You will supervise leasing, occupancy planning, and fleet, records, warehouse, and administrative support services; coordinate with landlords and program leadership to ensure regulatory compliance and

Qualifications

• Must have one year of permanent competitive or 55b/c service in a title M1 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
• One year of permanent competitive or 55b/c service in a title allocated M1 or higher eligible to transfer under Section 52.6 of the Civil Service Law.

Responsibilities

• Direct and oversee the agency's statewide leased property portfolio, including lease acquisition, negotiations, renewals, amendments, consolidations, and terminations; liaise with OGS, landlords, brokers, attorneys, and program leadership to meet requirements.
• Supervise Leasing Managers and staff responsible for lease administration, occupancy planning, rent review, tenant improvements, and safety/compliance with lease terms.
• Lead agencywide space planning for leased and owned facilities; assess current/future space needs, coordinate moves and renovations.
• Coordinate with Facility leaders and contribute to agencywide capital plans for leased and owned facilities; identify deficiencies and priority needs.
• Provide leadership for health and safety programs; ensure compliance with OSHA, PESH, fire and life safety codes; coordinate safety initiatives.
• Direct emergency preparedness, business continuity, and disaster recovery activities; coordinate with landlords, law enforcement, and emergency management.
• Oversee fleet management operations including acquisition, leasing, utilization, maintenance, and policy compliance.
• Manage centralized administrative support services; establish service standards and procedures for statewide efficiency.
• Direct records management and retention programs; ensure compliance with NY Archives requirements and internal needs.
• Direct warehouse operations, inventory control, asset management, and disposition activities.
• Develop and administer contracts, procurements, and service agreements for leased facilities and administrative operations.
• Establish and evaluate internal controls, policies, and performance standards to improve effectiveness and compliance.
• Supervise and evaluate staff; set priorities and performance expectations; allocate resources; provide strategic leadership across facilities services.
• Perform other duties as assigned to support NYSED's facilities management objectives.

Job description

New York State Education Department (NYSED) is seeking an Operations Support Manager 2 for the Facilities and Business Services Office. You will lead statewide leased property management, space planning, capital planning, and safety initiatives to support agency operations and workforce needs.

You will supervise leasing, occupancy planning, and fleet, records, warehouse, and administrative support services; coordinate with landlords and program leadership to ensure regulatory compliance and