Senior Operations Coordinator: Biomedical Research Programs

GAP Solutions Inc; Maryland; On-site; USD 75,000 - 95,000; Full time

Job summary

GAP Solutions Inc. supports the National Institute on Drug Abuse (NIDA) within the NIH in Maryland by providing an Operations Coordinator to assist administrative and program operations.

The role covers documentation, HR actions, meetings, procurement, and policy guidance across offices. The candidate should hold a Bachelor's degree and bring 10+ years of administrative/program support experience, with strong communication, analytical, and multitasking abilities for a fast-paced research

Qualifications

• Bachelor's Degree is required.
• 10 or more years experience providing administrative/program support.

Responsibilities

• Prepare and coordinate administrative documentation (e.g., travel, correspondence, reports, forms).
• Support daily office operations, workflow coordination, and timekeeping.
• Produce and manage documents and communications.
• Prepare and process personnel actions (e.g., onboarding, promotions, separations).
• Ensure completeness, accuracy, and compliance of personnel documentation.
• Track HR activities and advise staff on applicable policies.
• Coordinate meetings, events, and logistics (including virtual platforms).
• Prepare agendas, materials, and meeting minutes.
• Maintain communication products (e.g., websites, newsletters).
• Maintain SOPs and guidance documents.
• Provide guidance on administrative policies.
• Serve as liaison across program and administrative offices.
• Maintain databases, tracking systems, and records.
• Ensure proper documentation, filing, and retrieval.
• Generate reports and analytical summaries.
• Process procurement requests and track orders (e.g., POTS).
• Maintain inventory and property records.
• Support special projects and initiatives.
• Conduct research and prepare reports and presentations.
• Assist with strategic planning activities.
• Analyze workflows and recommend improvements.
• Identify inefficiencies and propose solutions.
• Support IRPAC and ACUC activities, including documentation and coordination.
• Participate in required committee functions in accordance with regulations.

Skills

Strong communication skills

Analytical skills

Organizational skills

Time management

Attention to detail

Multi-tasking

Education

Bachelor's Degree

Job description

GAP Solutions Inc. supports the National Institute on Drug Abuse (NIDA) within the NIH in Maryland by providing an Operations Coordinator to assist administrative and program operations.

The role covers documentation, HR actions, meetings, procurement, and policy guidance across offices. The candidate should hold a Bachelor's degree and bring 10+ years of administrative/program support experience, with strong communication, analytical, and multitasking abilities for a fast-paced research