FPS Operations Administrative Specialist

Johns Hopkins Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins Applied Physics Laboratory (APL) is seeking an Office Administrator to support the FPS Operations teams in the Force Projection Sector. You will independently manage scheduling, travel arrangements, reimbursements, and office logistics for multiple supervisors and staff.

The role requires strong communication, customer service focus, and the ability to adapt to changing priorities. A security clearance is required or obtainable, with a commitment to supporting cross-team

Qualifications

• Have a high school diploma or equivalent.
• Have 5+ years of administrative office experience.
• Have a proven track record of strong communication skills.
• Have a demonstrated customer service mindset with a commitment to reducing administrative burdens for staff by providing proactive, responsive, and solutions-focused support.
• Are proficient in Microsoft Office suite products, particularly Excel, Word, PowerPoint and Outlook.
• Are a self-starter who is able to independently prioritize tasks, exercise sound judgement and pro-actively resolve issues.
• Have a demonstrated ability to work effectively under pressure and can easily and quickly adapt to changing priorities.
• Are a flexible and supportive team member, willing to adapt to changing priorities and work well in a team environment.
• Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Responsibilities

• Your primary responsibility will be to provide on-site administrative support to the KCP & KCS Group Supervisors, Assistant Group Supervisors, Section Supervisors and FPS Operations organization staff members by independently performing all routine administrative matters for the group, including but not limited to: scheduling meetings, managing staff calendars, ordering office supplies, processing P-card and employee expense reimbursements, and arranging travel.
• You will manage and track the certification and training requirements for all FPS Operations staff, including scheduling and coordination of on-site training events.
• Support hiring and recruiting activities by coordinating interview schedules, communicating with candidates and hiring teams, and providing administrative support throughout the recruitment process
• You will assist in the logistics of all FPS Operations staff office moves, including working with the Sector Move Coordinator to schedule staff moves and ensuring that staff have a complete and fully functioning office set-up. In addition, you will actively participate in the on-boarding activities for all new FPS Operations staff members.
• You will serve as the Group Property Associate for the KCP and KCS groups, ensuring all property is current and accounted for on a regular basis. You will process surplus property requests and assist in the Lab's required wall-to-wall inventory process.
• You will serve as a member of the FPS Operations Organization Central Admin team and work together with the other Ops Organization Office Administrators to create standard operating procedures and achieve common objectives for the entire FPS Operations groups.
• You will actively participate in operations initiatives and proactively seek opportunities to make the group and FPS more effective by identifying new/improved administrative procedures.

Skills

Organizational skills

Customer service mindset

Multi-tasking

Communications skills

Proactive problem solving

Self-starter

Adaptability under pressure

Education

High School Diploma or Equivalent

Associates degree (preferred)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Johns Hopkins Applied Physics Laboratory (APL) is seeking an Office Administrator to support the FPS Operations teams in the Force Projection Sector. You will independently manage scheduling, travel arrangements, reimbursements, and office logistics for multiple supervisors and staff.

The role requires strong communication, customer service focus, and the ability to adapt to changing priorities. A security clearance is required or obtainable, with a commitment to supporting cross-team