Senior Onsite Admin Coordinator, GME Partnerships

Florida International University; Miami (FL); On-site; USD 48,000 - 55,000; Full time

Job summary

Florida International University (FIU) Herbert Wertheim College of Medicine is seeking a Sr. Onsite Admin Coordinator to join the Baptist Hospital Miami team.

The role serves as the main FIU-Baptist liaison for administrative, academic, and operational matters, coordinating faculty cycles, onboarding, and credentialing, and supporting budgeting and regulatory tasks. You will support clinical research coordination, scheduling, and meeting preparation across FIU and Baptist leadership, ensuring

Qualifications

• Bachelor's degree and 2 years of experience OR 6 years of office or related experience.

Responsibilities

• Serve as the primary point of contact for Baptist Clinical Department Chairs on FIU-related administrative, academic, and operational matters, collaborating with Baptist administrative teams to align priorities and communications.
• Coordinate faculty administrative processes, including evaluation cycles (annual reviews, reappointments, promotion and tenure), appointment actions, onboarding/offboarding, and credentialing; track deadlines and maintain faculty records.
• Coordinate departmental financial operations by tracking expenditures against FIU-allocated funds, identifying variances, and preparing budget summaries; coordinate invoicing, reimbursements, and fiscal reporting.
• Oversees the quality, compliance, and regulatory documentation, including readiness materials, peer review records, and accreditation requirements; ensure records are current and ready for leadership review.
• Facilitate coordination of the clinical research pipeline between Baptist departments and FIU Research Administration, tracking submissions and grant activities.
• Coordinate meetings and operational activities for FIU faculty at Baptist, including scheduling, agenda development, materials preparation, and follow-up on action items.
• Oversees the execution of FIU operations within the Baptist setting in alignment with policies, preparing reports and tracking deadlines and deliverables.
• Work Location: Full-time, onsite at Baptist Health with frequent interaction with FIU and Baptist leadership, faculty, and staff.

Education

Bachelor's degree and 2 years of experience OR 6 years of office or related experience

Job description

Florida International University (FIU) Herbert Wertheim College of Medicine is seeking a Sr. Onsite Admin Coordinator to join the Baptist Hospital Miami team.

The role serves as the main FIU-Baptist liaison for administrative, academic, and operational matters, coordinating faculty cycles, onboarding, and credentialing, and supporting budgeting and regulatory tasks. You will support clinical research coordination, scheduling, and meeting preparation across FIU and Baptist leadership, ensuring