Senior Office Specialist – HIM Operations (Evening)

Hennepin Healthcare; Minneapolis (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Hennepin Healthcare in Minneapolis is seeking an experienced office support specialist for the HIM Operations department. Under general supervision, you will prepare documents, maintain filing systems, and handle public-service inquiries with accuracy and tact.

Responsibilities include managing complex information in PeopleSoft and MS Office, producing reports, and supporting special projects. Evening and weekend rotation details apply, with in-depth coordination of tasks and priorities.

Qualifications

• Two years of office clerical experience.
• Two years approved education.
• An approved equivalent combination of education and experience.

Responsibilities

• Prepares, files, retrieves, and maintains records and documents from departmental filing systems; develops forms and/or assists with revision; maintains supplies, office equipment, and inventory
• Collects, evaluates, screens, relays, and responds to a broad range of requests for information; explains a variety of requirements, policies, and procedures regarding services to public and staff
• Processes and verifies complex information and calculations on forms, documents, and requisitions
• Inputs, retrieves, and modifies information and data stored in computerized systems, e.g. PeopleSoft; assists other users with problems associated with computerized systems and programs; generates reports using computer software
• Records and updates information (including complex financial data) on a variety of forms, logs, journals, and ledgers
• Writes, prepares, and proofreads original correspondence, specialized reports, lists, tables, and other specialized departmental documents, e.g. meeting minutes
• Performs special project activities
• Assigns and directs daily activities of coworkers; reviews quality and quantity of work of coworkers; resolves problems or issues regarding scheduling and work priorities; monitors work progress
• Performs other duties as assigned

Skills

MS Office proficiency

Customer service skills

Organization skills

Initiative to learn

Tools

PeopleSoft

Job description

Hennepin Healthcare in Minneapolis is seeking an experienced office support specialist for the HIM Operations department. Under general supervision, you will prepare documents, maintain filing systems, and handle public-service inquiries with accuracy and tact.

Responsibilities include managing complex information in PeopleSoft and MS Office, producing reports, and supporting special projects. Evening and weekend rotation details apply, with in-depth coordination of tasks and priorities.