Senior HIM Specialist

CHI; Little Falls (MN); On-site; USD 24,000 - 34,000; Full time

Job summary

CHI St. Gabriel’s Health in Central Minnesota is seeking an HIM Specialist to safeguard patient data and ensure integrity of health records through their life cycle.

You will manage end-to-end medical records processes, including imaging, chart analysis, data cleansing, and release of information, while maintaining HIPAA and regulatory standards.

The role requires 1–3 years HIM experience or RHIT/RHIA progress, EMR system expertise, and meticulous attention to detail in a fast-paced environment.

Qualifications

• 1–3 years HIM experience in acute care or similar setting
• Knowledge of HIPAA, HITECH, and health information standards
• Experience with Electronic Medical Record (EMR) systems and HIM software

Responsibilities

• Document Imaging: manage imaging lifecycle including preparation, scanning, indexing, quality review
• Chart Analysis: audit records for completeness and resolve deficiencies
• Data Integrity: maintain Master Patient Index and resolve duplicates
• Workflow Support: collaborate with providers to reconcile rejected orders
• Release of Information: process ROI requests with privacy compliance
• Compliance Oversight: ensure adherence to regulatory standards and internal policies

Skills

Attention to detail

Regulatory compliance

HIPAA knowledge

Communication with clinical teams

Education

Associate’s in Health Information Management

RHIT/RHIA credential (preferred)

Tools

EMR systems

Job description

Job Summary And Responsibilities

As an HIM Specialist, you will Serve as a critical guardian of patient data, ensuring the integrity, accuracy, and availability of health records throughout their entire lifecycle. You will act as a subject matter expert within the department, supporting clinical providers and internal stakeholders while upholding the highest standards of regulatory compliance and patient privacy.

Every day will See you managing complex workflows in a fast-paced environment. You will be responsible for the end-to-end management of medical records—from high-volume document imaging and technical chart analysis to resolving data discrepancies within the Master Patient Index. You will spend your day proactively identifying documentation gaps, collaborating with medical staff to ensure chart completion, and handling sensitive information requests with precision and confidentiality.

To thrive in this role, You must be an independent problem-solver with a meticulous eye for detail. You should possess a deep understanding of HIPAA regulations and HIM best practices, coupled with the ability to navigate complex electronic health record systems. You are the type of professional who takes pride in accuracy, communicates effectively with clinical teams, and remains composed and organized when managing multiple competing priorities.

Responsibilities

• Document Imaging: Oversee the full imaging lifecycle, including preparation, scanning, indexing, and rigorous quality review.
• Chart Analysis: Audit medical records for completeness; identify and manage provider deficiencies in accordance with regulatory requirements.
• Data Integrity: Maintain the accuracy of the Master Patient Index (MPI) by investigating and resolving duplicate records and data mismatches.
• Workflow Support: Partner with providers to reconcile rejected orders and streamline the medical record completion process.
• Release of Information: Process ROI requests efficiently and accurately, ensuring strict adherence to legal and organizational privacy standards.
• Compliance Oversight: Serve as a departmental resource for HIPAA and regulatory compliance, ensuring all record-handling procedures meet institutional standards.

Job Requirements

Required

• High School Diploma or GED equivalent.
• 1–3 years of professional experience, with a minimum of 2 years specifically in Health Information Management (HIM) within an acute care or complex healthcare environment OR progress towards an RHIT or RHIA certification, OR enrollment in a healthcare-related or business degree program with relevant work experience.
• Demonstrated experience working within Electronic Medical Record (EMR) systems and specialized HIM software applications.
• Strong working knowledge of HIPAA, HITECH, and medical record regulatory standards.
• Experience with electronic medical record (EMR) systems and HIM applications required.

Preferred

• Associate’s in Health Information Management, Health Informatics, or a related health field.
• Current RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator) credential.
• Registered Health Information Administrator.
• Registered Health Information Technician.

Where You’ll Work

In Central Minnesota you’ll find quality health care as near to you as CHI St. Gabriel’s Health in Little Falls, part of CommonSpirit Health. We’ve been serving this area since 1892 and we have the equipment, experience, and expertise to offer you a full range of the latest health services.

Pay Range

$17.28 - $24.41 /hour