Senior Office Services Coordinator – Facilities & Events

Baker Tilly US; Minneapolis (MN); On-site; USD 30,000 - 55,000; Full time

Job summary

Baker Tilly US is hiring a Senior Coordinator, Office Services in Minneapolis to oversee daily administrative and facilities operations. You will prioritize service requests, coordinate with vendors, and guide Coordinators on workflows to ensure a smooth and safe workplace for engagement teams and clients.

This onsite role requires proactive service mindset, strong communication, multi-tasking, and collaboration across teams to support client delivery and operational needs.

Qualifications

• High school diploma or GED required.
• 0-1 year of relevant experience required, 3 to 5 years preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Ability to collaborate effectively and provide support to peers in a team-based environment.
• Demonstrated initiative in establishing productive relationships with stakeholders directly impacted by services provided.
• Curiosity and willingness to learn how services indirectly impact other stakeholders.
• Ability to model confidentiality, professionalism, and appropriate workplace decorum.
• Proficiency in utilizing Microsoft Word and Outlook independently.
• Working knowledge of basic features in Microsoft Excel, Microsoft PowerPoint, and other role-relevant software with minimal guidance.

Responsibilities

• Facilities and Workplace Readiness: maintain and operate the office, training rooms, and shared spaces; oversee space readiness and furniture setup for meetings/events.
• Meetings, Events & Catering Coordination: manage internal meetings, schedule rooms, coordinate catering, and ensure smooth event logistics.
• Mail, Shipping & Courier Services: oversee daily mail/shipping, handle escalations, train Coordinators on mail workflows.
• Lead large-scale duplicating projects: copying, assembling, scanning, and distributing client deliverables.
• Vendor, Landlord & Property Management Coordination: primary onsite contact for vendors; manage work orders and repairs.
• Security Access, Badge & Onboarding Coordination: manage badges/keys, onboarding needs, and deletions.
• Front Desk, Client Service and Workplace Experience: onsite client liaison, reception coverage, visitor support.
• Office Supplies & Breakroom Management: stock consumables and manage vendor portals and invoicing.
• Safety, Records, and Compliance: support safety drills, maintain logs, coordinate inspections.

Skills

Communication

Team collaboration

Customer service

Professionalism

Confidentiality

Time management

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Baker Tilly US is hiring a Senior Coordinator, Office Services in Minneapolis to oversee daily administrative and facilities operations. You will prioritize service requests, coordinate with vendors, and guide Coordinators on workflows to ensure a smooth and safe workplace for engagement teams and clients.

This onsite role requires proactive service mindset, strong communication, multi-tasking, and collaboration across teams to support client delivery and operational needs.