Onsite Facilities & Office Services Lead

Baker Tilly US; Chicago (IL); On-site; USD 34,000 - 58,000; Full time

Job summary

Baker Tilly US, LLP in Chicago is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations, ensuring a safe, high‑quality workplace experience. The role requires strong communication, multi‑tasking, and a proactive service mindset, with onsite presence.

You will manage meetings and events, mail and courier services, vendor coordination, security access, front desk duties, and office supplies, while mentoring Coordinators and maintaining compliance.

Qualifications

• High school diploma or GED required.
• Strong written and verbal communication skills.
• Ability to multi-task and deliver reliable results.
• Proactive, confidential handling of information.
• Proficient with Microsoft Word, Outlook, Excel and PowerPoint.

Responsibilities

• Facilities and workplace readiness: maintain spaces and ensure readiness for meetings/events.
• Meetings, events & catering coordination: set up rooms and coordinate logistics.
• Mail, shipping & courier services: oversee daily operations and handle escalations.
• Lead large-scale duplicating projects including copying and distribution of deliverables.
• Vendor, landlord & property management coordination: be primary onsite contact.
• Security access, badge & onboarding coordination: manage onboarding and access provisioning.
• Front desk and client service: provide reception coverage and address needs.
• Office supplies & breakroom management: manage inventory and invoicing.
• Safety, records, and compliance: support safety drills and maintain logs.

Skills

Communication

Teamwork

Prioritization

Customer service

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Baker Tilly US, LLP in Chicago is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations, ensuring a safe, high‑quality workplace experience. The role requires strong communication, multi‑tasking, and a proactive service mindset, with onsite presence.

You will manage meetings and events, mail and courier services, vendor coordination, security access, front desk duties, and office supplies, while mentoring Coordinators and maintaining compliance.