Senior Office Manager

Schechter Reed; Herndon (VA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Schechter Reed is seeking a Senior Office Manager to oversee day-to-day operations for its three U.S. offices, including headquarters. The role owns workplace experience, facilities, vendors, and office budgets across all sites, reporting to the head of executive and office management.

Location is the DC metro area (Northern Virginia), on-site 4 days per week with one remote day, with occasional travel to other offices. Strong leadership and MS 365 skills are essential.

Qualifications

• 15+ years of office management, workplace operations, or facilities coordination experience.
• Experience managing multiple office locations, including at least one remotely.
• Experience managing facilities staff and front desk administrators.
• Track record managing vendors, contracts, and an operating budget.
• Strong written and verbal communication with executives and employees at all levels.

Responsibilities

• Run daily operations at headquarters and set consistent standards and processes across all three offices.
• Manage the two other offices remotely through local contacts, building management, and vendors, with periodic site visits.
• Act as primary contact with landlords and property managers; track leases, service contracts, and renewals.
• Source, negotiate, and manage vendors for cleaning, catering, supplies, maintenance, mail, shipping, and security.
• Build and manage each site's operating budget, process invoices and POs, and find savings through vendor consolidation.
• Support the executive office on meetings, leadership visits, and company events, and run office events across sites.
• Maintain emergency plans, safety requirements, and badge and building access at each office.
• Coordinate workspace, access, and equipment for new hires and departures with HR and IT.

Skills

Office management

Vendor management

Budget management

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Schechter Reed is recruiting a Senior Office Manager for our client, a global technology infrastructure company. This person runs day-to-day operations for the company's three U.S. offices, including headquarters, and owns workplace experience, facilities, vendors, and office budgets across all sites. The role reports to the company's head of executive and office management and is the single point of contact for office operations in the Americas.

Location

Washington, DC metro area (Northern Virginia), on-site 4 days per week with 1 day remote. Occasional travel to the company's two other U.S. offices.

Responsibilities

• Run daily operations at headquarters and set consistent standards and processes across all three offices.
• Manage the two other offices remotely through local contacts, building management, and vendors, with periodic site visits.
• Act as primary contact with landlords and property managers; track leases, service contracts, and renewals.
• Source, negotiate, and manage vendors for cleaning, catering, supplies, maintenance, mail, shipping, and security.
• Build and manage each site's operating budget, process invoices and POs, and find savings through vendor consolidation.
• Support the executive office on meetings, leadership visits, and company events, and run office events across sites.
• Maintain emergency plans, safety requirements, and badge and building access at each office.
• Coordinate workspace, access, and equipment for new hires and departures with HR and IT.

Required Qualifications

• 15+ years of office management, workplace operations, or facilities coordination experience.
• Experience managing multiple office locations, including at least one remotely.
• Experience managing facilities staff and front desk administrators.
• Track record managing vendors, contracts, and an operating budget.
• Strong written and verbal communication with executives and employees at all levels.
• Proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint).
• Ability to travel occasionally between offices.

Preferred Qualifications

• Bachelor's degree in business administration, facilities management, or a related field.
• Experience supporting an executive office or C‑suite.
• Experience in data center, technology, real estate, or infrastructure companies.
• Familiarity with space management tools and expense systems.

This is a full-time, exempt role. It involves occasional lifting of supplies and equipment up to about 25 lbs.