Chief of Staff (Construction Firm)

John Evans Recruiting; Baltimore (MD); Sur place; USD 60 000 - 85 000; Plein temps

Résumé du poste

John Evans Recruiting is seeking an Office Manager for a growing Maryland construction company, supporting a small corporate office and field staff. This hands-on, highly visible role supports the CEO, President, Controller, and other leaders.

You will run day-to-day operations, drive culture and talent branding, manage HR tasks, payroll, vendor relations, and compliance, while helping streamline processes and supporting marketing and digital presence.

Qualifications

• 5-10+ years in administrative, office management, or operations support.
• 1-2+ years HR experience.
• Accounting or payroll experience preferred.
• Strong Microsoft Office skills; ability to learn new systems.
• Proven track record of creating efficiencies and process improvements.

Responsabilités

• Serve as the first point of contact in the office: phones, visitors, supplies, vendors, calendars.
• Assist the Controller with weekly payroll, AP, and data entry.
• Lead HR work: onboarding, benefits, employee records, recruiting, training tracking, policies.
• Drive culture and internal communications to strengthen talent brand.
• Maintain files, procedures, and compliance documentation (insurance, safety, licenses).
• Identify and implement ways to improve office efficiency.
• Support marketing, social media, and company website.

Connaissances

Administrative experience

Office management

Operations support

HR coordination

Outils

Microsoft Office

Description du poste

Our client is a well-established and growing Maryland construction company seeking an Office Manager for their 8-employee corporate office, supporting 70 employees in the field.

This is a hands-on, highly visible role supporting the CEO, President, Controller, and other company leadership.

You’ll keep the office running day to day and help improve the culture, talent brand, and systems behind the business.

What you’ll do

• Serve as the first point of contact in the office at the reception desk, managing phones, visitors, supplies, vendors, calendars, and general office needs.
• Assist the Controller with weekly payroll, accounts payable, and accurate data entry.
• Lead all HR work for the company: onboarding, benefits, employee records, recruiting, training/certification tracking, handbook policies, etc.
• Build a stronger culture through employee engagement initiatives and internal communications.
• Maintain files, procedures, and compliance documentation (insurance, safety, licenses).
• Find and implement ways to make the office work more efficiently.
• Support for marketing, social media, and company website.

What you bring

• 5-10+ years of administrative, office management, or operations support experience
• 1-2+ years of HR experience
• Accounting or payroll experience preferred
• Strong Microsoft Office skills and comfort learning new systems
• Proven experience with process improvement and creating efficiencies for a company
• Excellent organization, communication, and attention to detail
• Discretion with confidential information and a “no task is beneath me” attitude
• Ability to work on-site five days a week, starting by 8:00 a.m. to 4:30pm