Senior Manager, Executive Operations

The Brand Guild; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Fully paid medical, dental, and vision insurance

Flexible spending accounts (FSA)

Commuter benefits

Disability insurance

Life insurance

401(k) with company match

Annual professional development stipend

Job summary

A full-service communications agency is seeking an Executive Assistant to support its Co-CEOs. The ideal candidate will have over 5 years of experience assisting C-level executives, managing calendars, and drafting communications. This hybrid role requires 3 days per week in the Washington, D.C. office. The position offers comprehensive benefits, including medical coverage and PTO, alongside a focus on professional development and flexibility in work arrangements.

Qualifications

• 5+ years supporting C-level executives, preferably in agency/PR/creative environments.
• Expertise in managing complex calendars and executive travel.
• Experience drafting executive communications and handling sensitive information.

Responsibilities

• Manage complex calendars and meetings for two Co-CEOs.
• Draft communications and maintain discretion with sensitive information.
• Plan executive travel, including logistics and expense reconciliation.

Skills

Organizational skills

Planning and prioritization

Problem solving

Communication skills

C-suite interaction

Tools

Google Workspace

Slack

Zoom

Monday.com

Job description

The Brand Guild, a full-service communications agency, is seeking a highly organized, proactive Executive Assistant (EA) to support our Co-CEOs. The EA will be a trusted partner, helping drive initiatives, streamline operations, and maximize executive impact across clients, teams, and strategic priorities. Our ideal candidate is a resourceful, collaborative professional who thrives in a fast-paced environment, manages multiple priorities with ease, and anticipates needs before they arise. This role offers the opportunity to grow into expanded strategic responsibilities over time. This is a hybrid position that requires 3 days/week in our Washington, D.C. office and some travel as required.

Who You Are

• Exceptionally organized, with a talent for planning and prioritization
• A resourceful problem solver who anticipates and addresses needs proactively
• Skilled at managing multiple initiatives with calm efficiency
• Confident interacting with C-suite leaders, team members across our departments, clients, vendors and media
• Adaptable, discreet, and professional at all times
• Collaborative, with excellent written and verbal communication skills

What You’ll Do

Executive Support

• Manage complex calendars, meetings, and priorities for two Co-CEOs
• Draft communications including emails, correspondence, talking points, and post-meeting action items as well as agendas, briefing materials, and executive communications
• Maintain discretion with sensitive information

Operations & Special Projects

• Lead and support cross-functional initiatives
• Partner with HR/People Operations on onboarding, internal communications, and team initiatives as needed
• Streamline workflows to align with CEO priorities and deadlines

Travel & Event Coordination

• Plan executive travel, including logistics, reservations, itineraries, and expense reconciliation
• Coordinate conferences, awards, leadership meetings, and offsites

Communication

• Serve as a professional point of contact for clients, partners and internal teams
• Track and triage requests to ensure alignment with strategic priorities
• Draft executive-level presentations, speeches, and remarks as needed

What You Bring

• 5+ years supporting C-level executives (agency/PR/creative experience preferred)
• Expertise managing complex calendars, executive travel, and cross-functional projects
• Proficiency with Google Workspace, Slack, Zoom, and Monday.com
• Experience drafting executive communications and handling sensitive information with discretion

Professional Development

Annual professional development stipend and access to training and educational opportunities.

Benefits

• Fully paid medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Commuter benefits
• Disability insurance
• Life insurance
• 401(k) with company match

Our Focus on Rest & Renewal

We offer a comprehensive PTO package (including vacation, sick leave, mental health days, religious observance, bereavement, miscarriage leave, jury duty, volunteer hours and Summer Fridays) as well as generous paid family leave.

Our Flexible Work Model

We operate in a hybrid model (3 days/week in office) that gives our teams flexibility to work where they are most effective.