Operations Manager

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 110,000 - 160,000; Full time

Job summary

Manning Personnel Group, Inc. partners with a growing Boston firm to hire a senior-level Operations Manager for an onsite, five‑day‑a‑week role in the office.

You will lead financial management, HR onboarding/offboarding, IT coordination, facilities, events, and contract administration, with visible interaction with Senior Leadership.

The successful candidate thrives in a fast‑paced environment and mentors administrative staff.

Qualifications

• Financial management experience including invoicing, expenses, and payables/receivables.
• HR onboarding and offboarding coordination with external HR vendor.
• IT coordination with external providers to ensure productive tools and access.
• Office operations and facilities oversight, including vendor relations.
• Plan and support firm events and culture initiatives with staff.
• Contract administration support, including reviews, renewals, and communications.

Responsibilities

• Financial Management: invoice processing, expense documentation, accounts payables and receivables, etc.
• Human Resources: manage onboarding and offboarding of staff, and serve as the primary liaison with the firm's outsourced HR vendor on all HR-related matters. Coordinate onboarding logistics and cross-functional activities to ensure a seamless new-hire experience.
• Information Technology: Be the primary point of contact with the firm's outside IT provider. Coordinate with IT and systems vendors (non-technical support) to ensure employees have the tools, equipment, and resources needed to be productive.
• Operations & Facilities: Own the physical office experience, including supplies, deliveries, café operations, conference room management, and general workplace maintenance. Manage the office and the landlord relationships.
• Events & Culture: execute recurring firm events, such as the summer offsite, holiday party, and periodic company lunches and happy hours. Support internal events, employee experience initiatives, company swag programs, and team-building activities in partnership with the Operations and Executive Assistant.
• Contract Administration: own the process for vendor agreements, and other business contracts, coordinating reviews, approvals, signatures, renewals, and communications with legal counsel, candidates, vendors, and external partners.

Job description

We are partnering with a growing firm in Boston seeking a senior-level Operations Manager to join their team! This is an onsite role (5 days a week in-office) with great visibility into Senior Leadership. The ideal hire with enjoy working in a fast-paced environment and mentoring administrative staff.

Responsibilities

• Financial Management: invoice processing, expense documentation, accounts payables and receivables, etc.
• Human Resources: manage onboarding and offboarding of staff, and serve as the primary liaison with the firm's outsourced HR vendor on all HR-related matters. Coordinate onboarding logistics and cross-functional activities to ensure a seamless new-hire experience.
• Information Technology: Be the primary point of contact with the firm's outside IT provider. Coordinate with IT and systems vendors (non-technical support) to ensure employees have the tools, equipment, and resources needed to be productive.
• Operations & Facilities: Own the physical office experience, including supplies, deliveries, café operations, conference room management, and general workplace maintenance. Manage the office and the landlord relationships.
• Events & Culture: execute recurring firm events, such as the summer offsite, holiday party, and periodic company lunches and happy hours. Support internal events, employee experience initiatives, company swag programs, and team-building activities in partnership with the Operations and Executive Assistant.
• Contract Administration: own the process for vendor agreements, and other business contracts, coordinating reviews, approvals, signatures, renewals, and communications with legal counsel, candidates, vendors, and external partners.