Senior Office & Facilities Coordinator (Hybrid)

WSP USA; Exton (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

WSP USA is seeking an Office Administrator to provide day-to-day administrative support and project assistance across office locations. Responsibilities include front desk duties, on-site meeting support, HR-related tasks, purchasing, and AP processing.

The role requires strong Microsoft Office skills and the ability to manage time across multiple tasks. The ideal candidate is a self-starter with professionalism, excellent communication, and the ability to work in a fast-paced environment with

Qualifications

• 5+ years of experience in office administration or related role.
• Proficiency with Microsoft Office applications, especially Excel, Word and PowerPoint.
• Strong communication, interpersonal and organizational skills.
• Ability to work in a fast-paced environment with tight deadlines.
• Must be a self-starter with initiative and attention to detail.
• Demonstrated professionalism and discretion in handling confidential information.

Responsibilities

• Front desk reception and visitor management.
• Provide on-site support for meetings, including printing, catering and setup.
• Handle HR requests, onboarding and offboarding tasks.
• Assist with purchasing, shipping, and vendor onboarding for accounts payable.
• Process AP invoices and reconcile weekly p-card expenses.
• Support ServiceNow ticketing for workplace requests.
• Maintain office space appearance and organize kitchen/coffee areas.

Skills

Microsoft Office

Excel

Word

PowerPoint

Self-starter

Time management

Team player

Communication skills

Education

High School Diploma

Tools

Oracle

Adobe Pro

Job description

WSP USA is seeking an Office Administrator to provide day-to-day administrative support and project assistance across office locations. Responsibilities include front desk duties, on-site meeting support, HR-related tasks, purchasing, and AP processing.

The role requires strong Microsoft Office skills and the ability to manage time across multiple tasks. The ideal candidate is a self-starter with professionalism, excellent communication, and the ability to work in a fast-paced environment with