Project Coordinator (Mission Critical/Data Center)

WSP in the U.S.; City of Troy (NY); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Paid time off

Parental leave

Sick leave

Vacation

Job summary

WSP USA is seeking a Project Coordinator to support Project Managers and project teams across the lifecycle, with responsibilities spanning administration, scheduling, budgeting, and documentation in multiple offices including Troy, NY.

You will coordinate proposals, maintain calendars, prepare meetings, track invoices, assist with submittals and contracts, and help ensure compliance and timely delivery of project deliverables while supporting client communications.

Qualifications

• High School Diploma or GED required.
• 5+ years experience.
• Deadline oriented with ability to track and meet multiple concurrent deadlines.
• Excellent verbal, written communication and problem solving skills.
• MS Office applications including Word, Excel, Outlook, PowerPoint.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Experience with cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks.
• Strong willingness & eager to learn.

Responsibilities

• Coordinate with the project team during the proposal process to meet deadlines.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements
• Assist in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Skills

Deadline oriented

Excellent verbal, written comunication

Self-motivated and flexible

Strong willingness & eager to learn

Strong computer and typing skills

Education

High School Diploma or GED

Tools

MS Office Suite

Bluebeam

Smartsheet

SharePoint/ShareFile/Newforma/Dropbox/Box

Job description

Job Description

This Opportunity

kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up
• Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI's, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 5+ years experience
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Bluebeam is an advantage.
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• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn

WSP Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Hourly (all locations): $29.00-$35.00

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.