Senior Office & Facilities Coordinator

WSP Global Inc.; Exton (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

WSP Global Inc. in Exton, PA is seeking an Office Administrator to provide day-to-day administrative support and project assistance to ensure smooth office operations.

The role includes front desk duties, meeting coordination, document management, and collaboration with staff across offices. The position requires a self-starter with 5+ years of experience, a High School Diploma, and advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook).

Qualifications

• 5+ years of experience
• High School Diploma
• Must be a self-starter capable of taking on tasks with little direction or supervision
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office
• Demonstrated advanced competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Must possess excellent interpersonal and written and verbal communication skills
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
• Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
• Must be a dedicated team player
• Must be able to use discretion and confidentiality
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed

Responsibilities

• Front desk reception/visitor management
• On-site support for meetings including printing, catering and preparation
• HR requests, onboarding and offboarding
• Purchasing, shipping and AP vendor onboarding
• AP invoice processing and weekly p-card expense report reconciliation
• Workplace ServiceNow ticket support and office space upkeep
• Coordinate office communications and liaise with building management
• Process incoming/outgoing mail and faxes
• Coordinate large printing and plotter printing requests
• Ensure safety/compliance: bulletin boards, fire extinguishers, AED/CPR, first aid kits
• Support timecard administration and horizon processes as needed
• Assist with fleet program and IT issue coordination with Service Desk
• Support staff events and office communications
• Maintain calendars and prepare company reports as needed
• Other duties as required by business needs

Skills

Self-starter

Strong communication

Time management

Customer service

Professionalism

Education

High School Diploma

Tools

Excel

Outlook

PowerPoint

Word

Job description

WSP Global Inc. in Exton, PA is seeking an Office Administrator to provide day-to-day administrative support and project assistance to ensure smooth office operations.

The role includes front desk duties, meeting coordination, document management, and collaboration with staff across offices. The position requires a self-starter with 5+ years of experience, a High School Diploma, and advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook).