Administrative Assistant — Lab & Projects

Exponent; Philadelphia (Philadelphia County); On-site; USD 55,000 - 80,000; Full time

Job summary

Exponent is seeking an Administrative Assistant II in our Philadelphia, PA office. The role provides essential front-desk support, office administration, and project documentation across consultants and corporate staff.

You will help manage calendars, travel, and communications in a fast-paced, in-person environment. The ideal candidate brings a Bachelor’s degree preference and 3+ years of administrative experience, with strong editing, communication, and organizational skills.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of administrative experience supporting teams.
• Strong written and verbal communication and editing skills.
• Proactive, adaptable, able to manage multiple priorities in a fast-paced environment.
• Experience with AI-enabled tools to enhance productivity and workflow.

Responsibilities

• Provide front-desk coverage and greet visitors; manage building access and registrations.
• Handle mail, shipments, deliveries, and vendor coordination; maintain common areas.
• Coordinate conference rooms and support onsite meetings, interviews, events; arrange catering and setup.
• Manage calendars, travel logistics, and expense reports; support project documentation and records.
• Respond to consultant needs with timely administrative support; maintain client and vendor communications.
• Ensure compliance with company policies and assist with office safety and procedures.
• Leverage AI-enabled tools to streamline workflows and improve document quality.

Skills

Strong written and verbal comms

Editing and proofreading

Microsoft 365 proficiency

Multitasking & prioritization

Proactive & adaptable

Professional communication & teamwork

AI-enabled tools experience

Discretion & professionalism

Education

Bachelor’s degree preferred

Tools

PolicyTech

Deltek Vantagepoint

Copilot (Microsoft 365)

Job description

Exponent is seeking an Administrative Assistant II in our Philadelphia, PA office. The role provides essential front-desk support, office administration, and project documentation across consultants and corporate staff.

You will help manage calendars, travel, and communications in a fast-paced, in-person environment. The ideal candidate brings a Bachelor’s degree preference and 3+ years of administrative experience, with strong editing, communication, and organizational skills.