Senior Office & Executive Support - Finance NYC

Red Seal Recruiting; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Benefits

PTO/holidays

Job summary

Red Seal Recruiting is recruiting a Junior Office Administrator for a prestigious $3B AUM investment firm in Midtown Manhattan. The role supports the office manager and senior leadership, with 4 days in the New York office and occasional travel to Stamford, CT.

Your responsibilities span calls, scheduling, filing, travel, and vendor coordination. The ideal candidate has a college degree and 5+ years of administrative experience in financial services, plus strong Microsoft Office skills and a

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Experience in financial services or corporate office environment.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and customer service.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Administrative experience

Financial industry knowledge

Microsoft Office

Communication skills

Organizational skills

Time management

Detail-oriented

Professional demeanor

Customer service

Education

College degree

Tools

Document management systems

Office management software

Calendar management

Job description

Red Seal Recruiting is recruiting a Junior Office Administrator for a prestigious $3B AUM investment firm in Midtown Manhattan. The role supports the office manager and senior leadership, with 4 days in the New York office and occasional travel to Stamford, CT.

Your responsibilities span calls, scheduling, filing, travel, and vendor coordination. The ideal candidate has a college degree and 5+ years of administrative experience in financial services, plus strong Microsoft Office skills and a