Senior Office Associate - Hoyt Shared Staff Center

University of Wyoming; Laramie (WY); On-site; USD 52,000 - 64,000; Full time

Job summary

University of Wyoming in Laramie, WY seeks a Senior Office Associate for the Hoyt/History Shared Staff Center to manage complex administrative tasks and supervise office operations on campus.

Expect strong organizational skills, excellent communication, and the ability to interpret policies across university and regulatory requirements. This on-campus role supports academic units and campus customers with discretion and integrity.

Qualifications

• Education: Associate’s degree, or an equivalent combination of education and experience.
• Experience: 1 year progressively responsible work-related experience.
• Experience with purchasing, P-cards, and purchase orders.
• Experience with electronic record keeping and reporting.
• Excellent written and verbal communication skills.
• Experience in higher education/academia.

Responsibilities

• Interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Perform complex problem resolution; serve as a resource for department/unit and campus.
• Assist with fiscal planning activities.
• Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; ensure compliance with policies and procedures.

Skills

Analysis/Problem Identification

Consistency

Initiative

Quality Orientation

Education

Associate’s degree

Bachelor’s degree or equivalent

Tools

Purchasing systems

P-cards

Purchase orders

Electronic record keeping

Job description

Senior Office Associate – Hoyt/History Shared Staff Center

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Perform complex problem resolution. Serve as a resource for department/unit and campus.
• Participate in fiscal planning activities.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.

SUPPLEMENTAL FUNCTIONS:

• Some positions may perform academic advising.

COMPETENCIES:

• Analysis/Problem Identification
• Consistency
• Initiative
• Quality Orientation

MINIMUM QUALIFICATIONS:

Education: Associate’s degree, or an equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements:None

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

Bachelor’s Degree or equivalent combination of education and experience

Experience with purchasing, P-cards, and purchase orders

Experience with electronic record keeping and reporting

Excellent written and verbal communication skills

Experience in higher education/academia

REQUIRED APPLICATION MATERIALS:

• Resume or C.V.
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 11/11/2026 will receive full consideration.

WORK LOCATION:

On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or [e-mail].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the- art facilities and strong community ties. We invite you to learnmore about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/