Senior Office Associate – History Shared Staff Center

University of Wyoming; Laramie (WY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Tuition Waiver

Retirement contributions

Health insurance

Paid time off

Job summary

University of Wyoming in Laramie, WY, invites applications for a Senior Office Associate – History Shared Staff Center. The role entails autonomous administrative support, policy interpretation, and staff supervision within the department.

The ideal candidate will have an Associate’s degree (or equivalent) and 1+ year of administrative experience, with familiarity in purchasing processes and record keeping. This on-campus position offers strong benefits and career growth opportunities.

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• At least 1 year of progressively responsible administrative experience.
• Experience with purchasing, P-cards, and purchase orders preferred.
• Experience in higher education is a plus.

Responsibilities

• Autonomously interpret policy and procedures, requiring extensive knowledge of university, state, and federal rules.
• Provide complex problem resolution and serve as a resource for department and campus.
• Participate in fiscal planning activities.
• Compile, analyze, and integrate data; prepare reports and correspondence.
• Supervise support staff and maintain complex records systems.

Skills

Attention to detail

Policy interpretation

Data analysis

Communication skills

Education

Associate’s degree

Bachelor’s degree or equivalent

Tools

Purchasing systems

Electronic records software

Job description

Office Associate, Senior - History

Laramie, WY, United States

Job Description

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE

Senior Office Associate – History Shared Staff Center

JOB PURPOSE

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Perform complex problem resolution. Serve as a resource for department/unit and campus.
• Participate in fiscal planning activities.
• Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
• Supervise support staff.

SUPPLEMENTAL FUNCTIONS

• Some positions may perform academic advising.

COMPETENCIES

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS

Education: Associate’s degree, or an equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS

• Bachelor’s Degree or equivalent combination of education and experience
• Experience with purchasing, P-cards, and purchase orders
• Experience with electronic record keeping and reporting
• Excellent written and verbal communication skills
• Experience in higher education/academia

This position will remain open until filled. Complete applications received by 11/11/2026 will receive full consideration.

WORK LOCATION

On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [e-mail].

ABOUT LARAMIE

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/.