Senior Office Assistant (Full-time)

Gundersen Health System; Onalaska (WI); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

401(k) with matching

Paid time off

Health insurance

Tuition reimbursement

Job summary

Emplify Health is seeking a resourceful Senior Office Assistant to join our team on-site in Onalaska, WI. The role offers a 32-hour work week, with Monday–Friday schedules and 8-hour shifts, plus opportunities for professional development.

You will handle advanced clerical tasks, reporting, calendar management, and project coordination while supporting a collaborative workplace. A strong customer service mindset and MS Office proficiency are expected.

Qualifications

• High school diploma or equivalent with at least one year of related post-secondary training.
• 3-4 years of relevant office/administrative experience.
• Strong organizational and multitasking abilities; proficient with MS Office.

Responsibilities

• Provide advanced clerical and administrative support across multiple departments.
• Develop, maintain, and analyze reports, spreadsheets, and business documents.
• Manage high-volume calendar scheduling for division staff.
• Coordinate divisional projects and educational sessions; mentor office staff.

Skills

MS Office

Organizational skills

Customer service

Independent work

Office experience

Multi-tasking

Education

High school diploma

One-year postsecondary business/office program

Tools

Microsoft Office

Job description

Scheduled Weekly Hours

32

We’re not just filling positions, we’re building careers. At Emplify Health, we care for our teams, while they care for their communities. Whether you are just starting out or looking for a change, Emplify Health supports you now and into the future. Join us and find out how a little empathy changes everything.

We are seeking a resourceful and self-motivated individual to join our team as a Senior Office Assistant!

If you are proactive and eager to contribute to a collaborative environment, we would love to hear from you!

What's Available

• Hours: 32 hours/week
• Shift: Monday - Friday, 8-hour shifts between 8am-5pm, one day off per week
• Department: Telephone Nurse Advisory/ARCC
• Location: On-site, Onalaska, WI

What You'll Do

• Provide advanced clerical and administrative support across multiple departments using various computer systems and applications.
• Develop, maintain, and analyze reports, spreadsheets, and business documents, ensuring accuracy, professionalism, and support for divisional goals and decision-making
• Manage high-volume calendar scheduling, including appointments, meetings, and travel arrangements for division staff.
• Coordinate divisional projects, educational sessions, while serving as a resource and mentor to office support staff and ensuring timely completion of confidential and high-priority assignments.

Why You Get

• Starting pay of $19.05/hour + more for experience!
• Top-notch benefits: 401(k) with matching, paid time off, competitive health insurance, wellness programs to keep you and your family healthy, tuition reimbursement, and more
• Career Growth/CDC - Growth opportunities and access to Emplify Health’s Career Development Center to help you navigate your career

What You' Need

• High school diploma or equivalency and post high school training lasting a minimum of one year in a formal a Business/Computer/Administrative/Secretarial/Office program, training, or course work required
• 3-4 years relevant experience in office, secretarial, or administrative setting required
• Self-motivated, proactive, and able to work independently
• Strong customer service mindset with a collaborative team-player approach
• Excellent organizational, multitasking, and detail-orientation skills
• Strong computer skills, including proficiency with Microsoft Office applications desired

Emplify Health, a partnership of Bellin Health and Gundersen Health System, is a leading not-for-profit, patient-centered healthcare network based in Green Bay and La Crosse, Wisconsin. With 11 hospitals and over 100 clinics, we serve 67 cities across Wisconsin, Iowa, Minnesota, and Michigan's Upper Peninsula. Join us in making a meaningful difference in the lives of our patients and communities.

If you need assistance with any portion of the application or have questions about the position, please contact [e-mail] or call 608-775-0267.

We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future.

Equal Opportunity Employer