Senior Office Assistant (Full-time)

Gundersen Health System; Washington; On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

401(k) with matching

Paid time off

Health insurance

Wellness programs

Tuition reimbursement

Job summary

Emplify Health, a partnership of Bellin Health and Gundersen Health System, seeks a Senior Office Assistant to provide advanced clerical support, manage calendars, and prepare reports across departments. You will mentor staff and coordinate divisional projects in a fast-paced environment.

The role offers 32 hours per week, a Monday–Friday schedule, onsite in Onalaska, WI, with starting pay $19.05/hour plus experience-based increases. Apply to HR-Recruitment or call for details.

Qualifications

• High school diploma or equivalent and one year of formal Business/Computer/Administrative/Secretarial/Office training or coursework.
• 3-4 years of relevant experience in office, secretarial or administrative settings.
• Self-motivated, proactive and able to work independently.
• Strong customer service mindset with a collaborative approach.
• Excellent organizational, multitasking, and detail-oriented skills.
• Strong computer skills, including proficiency with Microsoft Office applications.

Responsibilities

• Provide advanced clerical and administrative support across multiple departments using various computer systems and applications.
• Develop, maintain, and analyze reports, spreadsheets, and business documents to support divisional goals and decision-making.
• Manage high-volume calendar scheduling, including appointments, meetings, and travel arrangements for division staff.
• Coordinate divisional projects and educational sessions while mentoring office support staff and ensuring timely completion of confidential tasks.

Skills

Clerical skills

Scheduling

Reporting

Customer service

Microsoft Office

Education

High school diploma

Tools

None

Job description

Love + medicine is who we are, it’s what we do, it’s why people want to work here.

Scheduled Weekly Hours:

32

We’re not just filling positions, we’re building careers. At Emplify Health, we care for our teams, while they care for their communities. Whether you are just starting out or looking for a change, Emplify Health supports you now and into the future. Join us and find out how a little empathy changes everything.

We are seeking a resourceful and self-motivated individual to join our team as a Senior Office Assistant! If you are proactive and eager to contribute to a collaborative environment, we would love to hear from you!

What’s Available:

• Hours: 32 hours/week


• Shift: Monday - Friday, 8-hour shifts between 8am-5pm, one day off per week


• Department: Telephone Nurse Advisory/ARCC


• Location: On-site, Onalaska, WI

What You’ll Do:

• Provide advanced clerical and administrative support across multiple departments using various computer systems and applications.


• Develop, maintain, and analyze reports, spreadsheets, and business documents, ensuring accuracy, professionalism, and support for divisional goals and decision-making


• Manage high-volume calendar scheduling, including appointments, meetings, and travel arrangements for division staff.


• Coordinate divisional projects, educational sessions, while serving as a resource and mentor to office support staff and ensuring timely completion of confidential and high-priority assignments.

Why You Get:

• Starting pay of $19.05/hour + more for experience!


• Top-notch benefits: 401(k) with matching, paid time off, competitive health insurance, wellness programs to keep you and your family healthy, tuition reimbursement, and more


• Career Growth/CDC - Growth opportunities and access to Emplify Health’s Career Development Center to help you navigate your career

What You’ Need:

• High school diploma or equivalency and post high school training lasting a minimum of one year in a formal a Business/Computer/Administrative/Secretarial/Office program, training, or course work required


• 3-4 years relevant experience in office, secretarial, or administrative setting required


• Self-motivated, proactive, and able to work independently


• Strong customer service mindset with a collaborative team-player approach


• Excellent organizational, multitasking, and detail-orientation skills


• Strong computer skills, including proficiency with Microsoft Office applications desired

Emplify Health, a partnership of Bellin Health and Gundersen Health System, is a leading not-for-profit, patient-centered healthcare network based in Green Bay and La Crosse, Wisconsin. With 11 hospitals and over 100 clinics, we serve 67 cities across Wisconsin, Iowa, Minnesota, and Michigan’s Upper Peninsula. Join us in making a meaningful difference in the lives of our patients and communities.

If you need assistance with any portion of the application or have questions about the position, please contact [e-mail] or call 608-775-0267.

We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values — belonging, respect, excellence, accountability, teamwork and humility — our pillars set our foundation and our future.

Equal Opportunity Employer