Senior Office Assistant (Building & Safety)

City of Moreno Valley; Moreno Valley (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

The City of Moreno Valley seeks a Senior Office Assistant to join the Building and Safety Division, ensuring compliance with city codes and offering essential administrative support. The ideal candidate is proficient in organization, communication, and clerical tasks, thriving in a fast-paced environment while assisting with departmental operations.

Qualifications

• One year of increasingly responsible office administrative or secretarial experience.
• Experience with document processing, managing databases, and customer inquiries.

Responsibilities

• Provide clerical and administrative support within the Building and Safety Department.
• Manage document processing, customer assistance, and records management.
• Coordinate office operations, budget tracking, and meeting scheduling.

Skills

Organization

Detail-oriented

Communication

Clerical skills

Education

High school or G.E.D. equivalent

Tools

Word processing software

Database software

Job description

Description

Building Compliance, Ensuring Safety, Empowering Success!

2% base salary increase is scheduled to become effective with the first full pay period that begins after July 1, 2025.

The Senior Office Assistant in the Building and Safety Division position is approved for FY25/26 and may start after July 1, 2025.

Recruitment may be used to establish an eligibility list for future vacancies.

THE POSITION

The ideal candidate for the Senior Office Assistant role in the Building and Safety Department is an organized, detail-oriented professional with excellent communication and administrative skills. They thrive in a fast-paced environment, managing clerical duties with efficiency and accuracy. With a strong understanding of city policies and departmental procedures, they are adept at processing documents, managing databases, and handling customer inquiries with professionalism and tact.

Find additional information in the Senior Office Assistant job description.

IDEAL CANDIDATE

Our ideal candidate will provide clerical and administrative support within the Building and Safety Department. This role is responsible for document processing, customer assistance, records management, and office coordination. The incumbent utilizes word processing and database software to prepare reports and maintain departmental files, ensuring compliance with city policies and regulations. The Senior Office Assistant serves as a key point of contact for staff and the public, answering inquiries, routing correspondence, and facilitating office operations. Their responsibilities include budget tracking, meeting coordination, timekeeping, and assisting in departmental projects.

Minimum Qualifications

A typical way of obtaining the knowledge, skills, and abilities outlined above is graduation from high school or G.E.D. equivalent; and one year of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience.

About The Building & Safety Division

The Building and Safety Division ensures compliance with city and state building codes to promote safety and quality construction. The division provides essential services such as permit issuance, plan checks, inspections, and code enforcement to support residents, businesses, and developers.

THE SELECTION PROCESS

Applicants possessing the MOST DESIRABLE qualifications at each level, based on a screening of required application materials, including the completed Supplemental Questionnaire, will be invited to continue in the selection process.

The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. As part of this commitment, The City of Moreno Valley will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodations are needed to participate in the interview process, please contact Human Resources at [e-mail] or [phone].