Senior Office Assistant

Putnam Northern Westchester BOCES; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Putnam/Northern Westchester BOCES is seeking a Senior Office Assistant to handle administrative tasks including paperwork, workshop organization, and communication with district representatives. The ideal candidate will be organized, motivated, and proficient in Microsoft tools, contributing to the BOCES mission of service and innovation.

Qualifications

• Highly motivated and organized.
• Able to multi-task and take independent action.
• Good communication skills and phone etiquette.

Responsibilities

• Complete required paperwork including POs, billing, and data collection.
• Assist in maintaining online workshop management system.
• Serve as first point of contact for building.

Skills

Organization

Communication

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

WinCap

Job description

Putnam/Northern Westchester BOCES anticipates the need for a Senior Office Assistant. General administrative and clerical duties which include, but are not limited to:

• Complete required paperwork including POs, billing, filing, contract processing/tracing, data collection/analysis, and reporting via Microsoft Excel, Access, and other tools and resources;
• Work in collaboration to develop and distribute professional learning materials;
• Assist in the maintenance of online workshop management system and monitor My Learning Plan registrations including district approvals, cross contracts, and credit card payments;
• Assist with regional workshops including workshop organization, preparation of materials, creating attendance and evaluation processes, awarding of credit, and supporting consultants;
• Assist department with supply orders, as needed;
• Serve as first point of contact for building to include calls, front door monitoring, and mail distribution;
• Respond to the needs of building staff and administrators;
• Maintain staff attendance sheets and work with HR on updating AESOP accordingly

QUALIFICATIONS:

Must be highly motivated and organized, able to multi-task and take independent action and initiative to ensure the timely and accurate processing of the workflow. Proficient in MS Word and Outlook, and experience with WinCap preferred. Good communication skills/phone etiquette to work with district representatives when needed.

Must qualify through Civil Service. Job description can be found here.

CHARACTERISTICS DESIRED:

Successful candidate must have a positive, can-do attitude and be committed to the BOCES Mission of Service and Innovation through Partnership as well as strong communication skills to work with district representatives, consultants and internal staff.