Senior Administrative Assistant, CSI Oncology

Pfizer, S.A. de C.V; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A leading company in the healthcare sector is seeking a Senior Administrative Assistant to provide comprehensive support to multiple leaders. This role requires strong interpersonal skills, attention to detail, and the ability to manage complex tasks efficiently. Join a dynamic team dedicated to making a positive impact on patients' lives through innovation and collaboration.

Benefits

401(k) plan with matching contributions

Paid vacation and personal days

Health benefits including medical and dental coverage

Qualifications

• At least 4 years of experience in administrative roles.
• Proficient in general office procedures and customer service.

Responsibilities

• Manage complex global calendars and schedule high-level meetings.
• Handle travel arrangements and maintain financial records.
• Deliver quality work promptly and support various projects.

Skills

Interpersonal Skills

Problem Solving

Attention to Detail

Time Management

Organization

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Senior Administrative Assistant, CSI Oncology

• United States - New York - New York City

We’re in relentless pursuit of breakthroughs that change patients’ lives. We innovate every day to make the world a healthier place.

To fully realize Pfizer’s purpose – Breakthroughs that change patients’ lives – we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

Business Innovation at Pfizer combines commercial strategy, consulting, business development, partner development programs, and portfolio and investment analysis into a powerful team.

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues.

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

What You Will Achieve

In this role, you will:

Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.

Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.

Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.

Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.

Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.

Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.

Handle purchase orders and track invoices through the system, maintaining accurate financial records.

Take personal accountability for the quality of work, understanding the broader implications of actions on the department.

Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.

Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Here Is What You Need (Minimum Requirements)

High School Diploma or GED with at least 4 years of experience

Strong interpersonal skills

Problem solving ability

Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner

Excellent attention to detail, time management, organization, and prioritization skills

Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette

Experience coordinating domestic and international travel

Strong verbal and written communication skills

Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Bonus Points If You Have (Preferred Requirements)

Experience in ERP systems.

Experience using applications such as Concur, Teams, and Ariba

Excellent interpersonal skills and the ability to work collaboratively with diverse teams

Adaptability and flexibility in a fast-paced environment

Proactive approach to identifying and addressing issues

Ability to maintain confidentiality and handle sensitive information with discretion

Work Location Assignment:Hybrid

Last date to apply May 29th, 2025

The salary for this position ranges from $ 29.26 to $ 48.77 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) planwith Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire.The US salary range provided applies only to the United States - Washington – Bothell location.

• The hourly salary for this position in United States - New York - New York City is $32.47to $54.11.

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

What You Will Achieve

In this role, you will:

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.

• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.

• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.

• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.

• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.

• Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.

• Handle purchase orders and track invoices through the system, maintaining accurate financial records.

• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.

• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.

• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Here Is What You Need (Minimum Requirements)

• High School Diploma or GED with at least 4 years of experience

• Strong interpersonal skills

• Problem solving ability

• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner

• Excellent attention to detail, time management, organization, and prioritization skills

• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette

• Experience coordinating domestic and international travel

• Strong verbal and written communication skills

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Bonus Points If You Have (Preferred Requirements)

• Experience in ERP systems.

• Experience using applications such as Concur, Teams, and Ariba

• Excellent interpersonal skills and the ability to work collaboratively with diverse teams

• Adaptability and flexibility in a fast-paced environment

• Proactive approach to identifying and addressing issues

• Ability to maintain confidentiality and handle sensitive information with discretion

Work Location Assignment:Hybrid

Last date to apply May 29th, 2025

The salary for this position ranges from $ 29.26 to $ 48.77 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) planwith Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire.The US salary range provided applies only to the United States - Washington – Bothell location.

• The hourly salary for this position in United States - New York - New York City is $32.47to $54.11.

The salary for this position ranges from $29.26 to $48.77 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Washington – Bothell location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Administrative#LI-PFE

Breakthroughs that change patients’ lives

Research confirms what intuition tells us: that purpose-driven companies perform better, are more innovative, attract and retain the best people, and know how to unleash the power of those people. Pfizer’s purpose—Breakthroughs that change patients' lives—fuels everything we do and reflects our passion for building on our legacy as one of the greatest contributors of good to the world.

Each word in our purpose has meaning and reflects the value we strive to bring to patients and society:

“Breakthroughs” - These are the innovations, scientific and commercial, that we seek to deliver every day. All colleagues, regardless of role, level or location, strive for breakthroughs every day.

“Change” - We want to do more than simply improve patients’ medical conditions; we want to dramatically change their lives for the better.

“Patients’ lives” - We consider not only patients, but everyone they touch—including their families, caregivers, and friends—and everything they love to do. It’s an intentionally holistic view.

Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.

Every decision we make and every action we take is done with the patient in mind—and to nurture an environment where breakthroughs can thrive.

Our Values

To fully realize Pfizer’s purpose, we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

The “how” is represented by four simple, powerful values—courage, excellence, equity, and joy—that define our company and our culture.

Courage: Breakthroughs start by challenging convention, especially in the face of uncertainty or adversity. This happens when we think big, speak up, and are decisive.

Excellence: We can only change patients’ lives when we perform at our best together. This happens when we focus on what matters, agree who does what, and measure our outcomes.

Equity: We believe that every person deserves to be seen, heard, and cared for. This happens when we are inclusive, act with integrity, and reduce healthcare disparities.

Joy: We give ourselves to our work, but it also gives to us. We find joy when we take pride, recognize one another, and have fun.

Business Innovation

Business Innovation at Pfizer combines commercial strategy, consulting, business development, partner development programs, and portfolio and investment analysis into a powerful team.

Our mission is to spark sustainable growth for Pfizer and touch patients' lives by providing breakthrough medicines and vaccines. Together, we shatter boundaries, redefine possibilities, and transform healthcare's future. Join us in shaping a brighter, healthier world where innovation knows no bounds.

Benefits at Pfizer

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues. Our Pay for Performance Philosophy and Practices reward colleagues based on the contributions they make to our business.

Our Competitive Benefits Programs help our colleagues by:

• Promoting Health and Wellness to help colleagues maintain and improve their physical and mental wellbeing . Pfizer offerings include health and disability insurance, preventative health programs, medical screenings, free or reduced-cost vaccinations, discounts on Pfizer products, mental health support, nutrition and fitness counseling and more.
• Strengthening Colleagues’ Financial Security by providing company contributions to retirement plans, life insurance and financial planning education to help colleagues achieve their financial goals.
• Providing Benefits and Time off for the Moments that Matter to ensure Pfizer colleagues have the time away from the office to recharge, recover and return to work as the best version of themselves. Vacation, Holiday time and Sick time are just the beginning, with a 12 week parental leave policy for both parents of a new born, 10 day of caregiver leave for those times when your family needs you whether it’s a child, spouse or parent, bereavement leave, and additional country-specific programs.
• And so much more, depending on your country and site, Pfizer offers childcare facilities or discount programs, on-site health and/or fitness centers , movement and mindfulness solutions, “Log in for your Day” work flexibility and so much more.
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