Senior Office Assistant - Automated Systems

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Village of Rye Brook (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading educational institution is seeking a dedicated clerical worker to support office operations. The role involves managing correspondence, maintaining records, and providing administrative assistance. Candidates should have a high school diploma and relevant office experience. This position offers an opportunity to contribute to a dynamic team while ensuring efficient office functionality.

Qualifications

• 3 years of general office/clerical experience.
• 2 years using computer applications for records or documents.

Responsibilities

• Utilizes automated word processing equipment for correspondence and reports.
• Provides administrative and clerical support.
• Maintains appointment calendar and schedules meetings.

Skills

General Office Work

Computer Applications

Education

High School Diploma

30 College Credits

Job description

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data.
• Provides general administrative and clerical support to enhance the operation of the office to which the incumbent is assigned.
• Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files.
• Manipulates, revises or copies data to produce and/or enhance reports.
• Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies.
• Composes, proofreads, edits, corrects and formats memos and correspondence.
• Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings.
• Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc.
• Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff.
• Receives, reviews and processes forms, papers and other documents in accordance with established procedures.
• Prepares purchase orders and maintains inventory of office supplies and forms.

CIVIL SERVICE QUALIFICATIONS:

• MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents.
• SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by official transcript.
• *Priority given to candidates who are currently on a Civil Service List for this title.
• *Candidates must have either taken or be eligible to take the Civil Service Exam for this title and be reachable by the rule of three on the list.