Administrative Assistant / Sr. Administrative Assistant

Metropolitan Transportation Authority (MTA); New York (NY); On-site; USD 53,000 - 79,000; Full time

Job summary

A leading transportation authority is seeking two administrative assistants for their Torts Division. The roles involve managing records, supporting legal processes, and ensuring efficient office operations. Candidates should have relevant educational backgrounds and administrative experience. The positions offer competitive salaries and opportunities for professional growth within a diverse work environment.

Qualifications

• Two years of administrative experience required for Senior Administrative Assistant.
• One year of administrative experience required for Administrative Assistant.

Responsibilities

• Handle file management and record keeping.
• Assist with processing authorizations and invoices.
• Collaborate as part of a litigation team.

Skills

Organizational Skills

Communication

Judgment

Education

Baccalaureate degree

Associate degree

High school diploma

Job description

Job ID: 6187

Business Unit: MABSTOA

Location: Brooklyn, NY, United States

Regular/Temporary: Regular

Department: Torts

Date Posted: Apr 10, 2025

Description

Authority: OA

Department: General Counsel

Division/Unit: Torts

Reports to: Assistant General Counsel or Director of Legal Support

Hours of Work: 9AM-5PM

Compensation:

Administrative Assistant: $61,565- $78,414 (Represented by TWU; New Hire: $53,532)

Senior Admin. Assistant: $76,200 - $101,264 (Represented by TWU; New Hire: $66,262)

Summary:

This position is responsible for assisting with the daily administrative functions of the Law Department’s Torts Division which is responsible for handling a high-volume of personal injury and property damage claims and lawsuits. Responsibilities include providing administrative, record keeping and general office support. The successful candidate is expected to be a self-starter and demonstrate sound judgment and discretion in performing of all tasks.

Responsibilities:

• Directly handle all aspects of file management, including file retrieval archiving files in accordance with relevant retention policies and assisting with file room inventory procedures.
• Manage and maintain effective record keeping and organize files to collect information for future use.
• Assist with the processing of authorizations, retention of experts and invoices.
• Work independently and collaboratively as part of a litigation team
• Assist in the business goals of the MTA Legal Dept. in whatever manner as required by the General Counsel and Deputy General Counsel - Torts.
• Perform other duties as required to maintain current workflow within the unit.

Education and Experience

SENIOR ADMINISTRATIVE ASSISTANT

1.A Baccalaureate degree from an accredited college AND two (2) years of satisfactory responsible full-time paid experience in a government agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties; OR

2.An Associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college AND four (4) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; OR

3.A high school diploma or equivalent and six (6) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; or

4.A satisfactory equivalent combination of education and experience. However, all candidates must possess the two (2) years of administrative experience as described above.

ADMINISTRATIVE ASSISTANT
1.A Baccalaureate degree from an accredited college; OR

2. An Associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and two (2) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR

3. A high school diploma or equivalent and four (4) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR

4. A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described above.

Selection Method:

Based on evaluation of education, skills, experience, and interview.

Other Information
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.