Senior Office Administrator — Proactive, Fast-Paced Ops Leader

Dewberry; Richmond (VA); On-site; USD 71,000 - 92,000; Full time

Job summary

Dewberry, a leading professional services firm, seeks an Office Administrator to join our Richmond, VA team. You’ll be the backbone of a multi‑discipline office, ensuring smooth operations, managing meetings, travel, and daily logistics.

This role requires initiative, forward thinking, and the ability to streamline processes, while building strong relationships with the team and clients. Candidates should have a high school diploma, 10+ years in a professional environment (A/E/C preferred), and

Qualifications

• Minimum 10 years in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Excellent time management and organizational skills.
• Proficient in Microsoft Office and Adobe Acrobat/Bluebeam.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment.
• Support corporate meetings hosted in the Richmond office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications.
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vendors; liaise for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Perform other duties as assigned.

Skills

Proactive problem solving

Strong organization

Excellent communication

Customer relations

Team support

Education

High school diploma or equivalent

Bachelor's degree or equivalent experience preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Adobe Acrobat / Bluebeam

Job description

Dewberry, a leading professional services firm, seeks an Office Administrator to join our Richmond, VA team. You’ll be the backbone of a multi‑discipline office, ensuring smooth operations, managing meetings, travel, and daily logistics.

This role requires initiative, forward thinking, and the ability to streamline processes, while building strong relationships with the team and clients. Candidates should have a high school diploma, 10+ years in a professional environment (A/E/C preferred), and