Office Administrator

Dewberry; Richmond (VA); On-site; USD 71,000 - 92,000; Full time

Job summary

Dewberry, a leading professional services firm, seeks an Office Administrator to join our Richmond, VA team. You’ll be the backbone of a multi‑discipline office, ensuring smooth operations, managing meetings, travel, and daily logistics.

This role requires initiative, forward thinking, and the ability to streamline processes, while building strong relationships with the team and clients. Candidates should have a high school diploma, 10+ years in a professional environment (A/E/C preferred), and

Qualifications

• Minimum 10 years in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Excellent time management and organizational skills.
• Proficient in Microsoft Office and Adobe Acrobat/Bluebeam.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment.
• Support corporate meetings hosted in the Richmond office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications.
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vendors; liaise for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Perform other duties as assigned.

Skills

Proactive problem solving

Strong organization

Excellent communication

Customer relations

Team support

Education

High school diploma or equivalent

Bachelor's degree or equivalent experience preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Adobe Acrobat / Bluebeam

Job description

Office Administrator

Dewberry is seeking an Office Administrator to join our 100+ person team in Richmond, VA. This is a pivotal role that goes beyond routine administrative tasks-you'll be the backbone of a dynamic, multi-discipline office, ensuring operations run smoothly and efficiently. We're looking for someone who anticipates needs before they arise, takes initiative to proactively solve problems, and identifies opportunities to streamline processes for greater efficiency. Success in this position means building strong relationships across the team, staying curious about the work we do, and thinking ahead to keep projects and priorities on track. If you thrive in a fast-paced environment and want to make a meaningful impact on how our office operates, this role offers the chance to do just that.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment
• Support corporate meetings hosted in the Richmond office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Perform other duties as assigned.

Required Skills & Required Experience

• High school diploma is required, bachelor's degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat or Bluebeam.
• Ability to become proficient in company-based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• This position requires flexibility to help the team respond to our clients' needs.
• The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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Salary Range

The projected range for this position is $71,000-$92,000 annually in our Richmond, VA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.