Senior Office Administrator, A/E/C Operations

Dewberry; Richmond (VA); On-site; USD 71,000 - 92,000; Full time

Job summary

Dewberry in Richmond, VA is seeking an Office Administrator to be the backbone of our 100+ person, multi-discipline office. You’ll welcome visitors, keep a clean, organized environment, and support meetings hosted in the Richmond office while coordinating daily administrative activities and updates to executives and staff.

The role requires a high school diploma (bachelor’s preferred), 10 years in a professional setting (A/E/C preferred), and proficiency with MS Office and Adobe Acrobat or

Qualifications

• High school diploma is required, bachelor's degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat or Bluebeam.
• Ability to become proficient in company-based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• This position requires flexibility to help the team respond to our clients' needs.
• The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment
• Support corporate meetings hosted in the Richmond office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Perform other duties as assigned.

Job description

Dewberry in Richmond, VA is seeking an Office Administrator to be the backbone of our 100+ person, multi-discipline office. You’ll welcome visitors, keep a clean, organized environment, and support meetings hosted in the Richmond office while coordinating daily administrative activities and updates to executives and staff.

The role requires a high school diploma (bachelor’s preferred), 10 years in a professional setting (A/E/C preferred), and proficiency with MS Office and Adobe Acrobat or