Senior Office Administrator & Operations Lead

Bergelectric; Kent (WA); On-site; USD 92,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with employer matching

Job summary

Bergelectric is seeking an Office Administrator in Kent, WA to perform a broad range of administrative, technical, and clerical duties for regional staff. Responsibilities include PO/billing tasks, time-keeping, vendor interactions, and coordinating company events, with a focus on independent judgment on non-routine projects.

Ideal candidates will have 5+ years of relevant experience, advanced MS Office skills, and strong organizational and interpersonal abilities.

Qualifications

• Minimum of 5+ years experience as an Office Assistant/Administrator reporting to senior management.
• Advanced Microsoft Office skills and ability to learn firm-specific programs.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and multitasking abilities.
• Knowledge of accounts payable/receivable, credit and payroll; experience supervising staff.
• Exceptional interpersonal skills and a friendly, professional demeanor.

Responsibilities

• Provide daily administrative duties to the Project Management staff including: purchase orders, change orders, financial reports, safety documentation, filing, preliminary notices, lien releases, billing, collections, and project set-up.
• Perform daily and weekly time-keeping duties for the field personnel.
• Assist the operations of corporate Accounts Payable/Receivable, Credit and Collections, Payroll, and the support staff. Ensures that all Company activities and operations are carried out in compliance with local, state, and federal regulations and laws governing business operations.
• Researches, reviews, and audits information and data to determine the best action to resolve problem/situation. Provides guidance and assistance and direction to others in identifying and resolving problems.
• Completes special projects, performing research, analysis, and data collection. Compiles statistics, data, and other supporting documentation and information necessary to complete reports and projects.
• Develops, installs and monitors procedures and controls to ensure a smooth operation and to meet the Company’s goals and objectives. Evaluates the results of overall operations regularly and systematically and reports results to the Regional Manager.
• Obtains and/or maintains city business licenses, licenses for all states including setting up accounts such as unemployment accounts, as needed.
• Manages the Company’s credit cards, and obtaining hotel accommodations for management and field personnel. This includes ordering rental cars for management who travel; monitoring and tracking all credit cards; setting up hotels for management and field personnel on projects.
• Monitors office attendance and time off requests.
• Plans and coordinates Company events such as company picnic, Holiday Party, retirement parties, Foreman dinners, etc.
• Represents the Company at various industry events.

Skills

5+ years experience

Strong organizational skills

Project management

Interpersonal skills

Problem-solving

Supervising staff

Communication

Multitasking

Tools

Microsoft Office Suite

Firm-specific software

Job description

Bergelectric is seeking an Office Administrator in Kent, WA to perform a broad range of administrative, technical, and clerical duties for regional staff. Responsibilities include PO/billing tasks, time-keeping, vendor interactions, and coordinating company events, with a focus on independent judgment on non-routine projects.

Ideal candidates will have 5+ years of relevant experience, advanced MS Office skills, and strong organizational and interpersonal abilities.